UNIV - Administrative Assistant - Department of Medicine: Division of Cardiology

UNIV - Administrative Assistant - Department of Medicine: Division of Cardiology

Provides administrative support to the faculty members in the Division of Cardiology for clinical practice, research and teaching activities. This includes patient correspondence, scheduling, follow up and all other administrative functions.

Location: Charleston, South Carolina

Department: Administrative

Category: Business Operations

Employment Type: Full Time

Entity: University (UNIV)

Job Description Summary:

Assist with contacting new and return patients when necessary for appointment reminders for any urgent add-on clinics or schedule changes. Assist with retrieving appropriate referral documentation. When appropriate, distributes progress notes to the referring provider. Works to get sooner appointment requests handled in a timely way.

Provides administrative assistance to assigned faculty members. This includes organizing calendars, travel arrangements, CV updates, downloading notes in Epic and completing leave slips. Performs general office tasks including but not limited to answering the phones and directing calls as appropriate, typing, filing, scanning, copying and routing correspondences.

Assist physicians with all Epic related administrative tasks. Monitor physician Epic In-basket. Assist with routing outside records and information input in EPIC to the EMR.

Provides clinic office support for physician scheduling and patient coordination. Submits paperwork for clinic openings/cancellations and processes paperwork for physician master template changes. Reschedules patients in cancelled clinics under 30 days.

Serves as scheduling liaison as needed. Review schedules to ensure all testing is scheduled in accordance with provider protocol and progress notes. If necessary, contact referring physician to request records. Schedule urgent appointments.

Assist with handling and triaging urgent calls to include communication with physicians and nursing staff.

Minimum Requirements: A high school diploma and two years work experience that is directly related to the area of employment. A bachelor's degree may be substituted for the related work experience. Some positions require a valid driver's license and good driving record; or correctable vision of 20/40 in both eyes, with or without conventional lenses, and physical qualifications in accordance with Federal Motor Carrier Safety Regulations, Section 391.41; or AAVMA certification. Some positions require eligibility for bonding.

Physical Requirements: Ability to perform job functions while standing, sitting, and walking. Ability to work indoors and outdoors in all weather and temperature extremes. Ability to work in confined/cramped spaces. Ability to lift and carry objects up to 15#, unassisted. Ability to maintain 20/40 vision, corrected, in one eye or with both eyes. Ability to hear and/or understand whispered conversations at a distance of 3 feet. Ability to perform gross motor functions with frequent fine motor movements.

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.