25 Fall Seasonal Financial Processing Staff

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Job Summary

Responsible for supporting the FRP team (firm-wide). Will provide assistance with day-to-day administrative duties, internal file coordination, meeting coordination, project support, responding to general requests for information from audit teams. Position will also be responsible for tracking and uploading financial report packages to governmental entities, as well as assisting the audit teams with completion of the Data Collection Form.

Fixed Term Staff Members are those who are hired on an interim or contract basis to provide additional client service on a defined special project or assignment in a specialized area of expertise (e.g., temporary financial staffing) on an as-needed basis. Employment assignments in this category are intended to be of a limited duration. Employment beyond any initially stated period does not, in any way, imply a change in employment status. Fixed term staff members retain that status until notified in writing of a change. While fixed term staff members receive all legally mandated benefits (such as Social Security and workers' compensation insurance), along with the option to enroll in a defined medical plan as outlined in their employment agreement, they are ineligible to participate in all other Firm benefit programs.

Position Responsibilities

• Responsible for supporting the FRP team (firm-wide). Will provide assistance with day-to-day administrative duties, internal file coordination, meeting coordination, project support, responding to general requests for information from audit teams.

• Position will also be responsible for tracking and uploading financial report packages to governmental entities, as well as assisting the audit teams with completion of the Data Collection Form.

• Provide administrative support for FRP team

• Upload various reporting packages to governmental entities, including but not limited to:

• Michigan K-12 school reporting packages to the Michigan Department of Education

• Michigan municipal reporting packages to the Michigan Department of Treasury

• Upload, certify and submit single audit reporting packages to the Federal Audit Clearinghouse

• Daily tracking of report package status and reporting to FRP leadership and audit teams

• Administrate the FRP online platforms, including Yammer, Knowledge Share page and Teams sites

• Coordinate various training sessions/team meetings as requested

• Assist with various projects as needed

• Assist in the Print room as needed

• Other duties as assigned.

Qualifications

• Project management skills necessary to:
  
  • Meet project milestones
  • Make decisions when required
  • Monitor databases
  • Communicate clear objectives
  • Maintain and develop relationships with staff, partners, and clients
  • Perform against tight deadlines in a fast-paced environment
  • Must be detail oriented and able to multitask effectively
  • Strong self-motivation balanced with a desire to achieve team goals
• Ability to coordinate information flow with multiple sources (Management, Partnership, team, staff, etc.)
• Strong technical aptitude with a desire to understand Firm infrastructure
• Strong interpersonal and communication skills required to:
  
  • Promote positive working relationships with diverse personalities/roles at all levels in the firm
  • Contribute to a positive team attitude
• Ability to manage multiple projects simultaneously; demonstrate effective time management skills by completing assignments within calendar schedules
• Proven administrative, organizational, and time management skills
• Superior oral and written communication skills and a focus on client service, together with the ability to exercise independent judgment, initiative while maintaining high confidentiality
• Solid technical proficiency including knowledge of MS Office applications (particularly Word, Excel, and Outlook), Visio, and Microsoft Project
• Professional demeanor with excellent customer service and interpersonal skills
• Ability to work well with others
• Ability to communicate effectively with partners, staff, and visitors
• Superior data entry and alpha/numeric skills
• Minimum 1-3+ years experience as an administrative assistant.
• Professional services firm experience is a plus
• MS Office experience required (MOS certified a plus)
• Ability to work overtime, and weekends is required
• Must be able to remain in a stationary sitting position for at least 75% of the time.
• Must be able to lift at least 15 lbs- specific job duties may require additional lifting to move, transport, position and install equipment.
• Frequently positions self to bend and lift packages.
• Occasional moving & lifting of equipment; bending, lifting, climbing required to position self to maintain computers during engagements.
• Person in position needs to occasionally move about the inside of the office to access machinery, cabinets, etc.
• Person in position frequently communicates with individuals who have inquires. Must be able to exchange information in these situations.
• Ability to work in a high stress environment.
• Reliable transportation and valid driver's license are required including a clean driving record.
• Minimum levels of auto insurance coverage are required.
• Ability to travel locally, work overtime and weekends is required.
• Ability to travel overnight or internationally may be required.
• Associate's Degree in Business Administration, Communications or other related business field is required

This is a non-exempt position that could be on a part-time basis based on a candidate's flexibility. Expected schedule would be between 20 hours minimum or hours that exceed the standard 40-hour work week.

What makes us different?

On the surface, we're one of the nation's largest audit, tax, consulting, and wealth management firms. But dig a little deeper, and you'll see what makes us different: we're a relatively jerk-free firm (hey, nobody 's perfect) with a world-class culture, consistent recognition as one of Fortune Magazine's "100 Best Companies to Work For," and an endless array of opportunities. At Plante Moran, diversity, equity and inclusion means that all staff members have equitable and fair opportunities to succeed, in an inclusive environment, with their individual, unique identities. So, what are you waiting for? Apply now.

Plante Moran enjoys a "Workplace for Your Day" model which, simply put, means we strive for flexibility and balance while staying true to our principally in-person model. We believe that face-to-face interactions are paramount for individual and collective development, but also encourage individuals to work with their supervisor and team to determine their optimal working environment each day.


Plante Moran is committed to a diverse workplace. We strive to create a culture where each person feels accepted and valued. We believe that each person's ultimate potential begins with first acknowledging their inherent dignity. When we can recognize - and celebrate - our many human differences, we're able to create a workplace where all staff feel a sense of belonging and an opportunity to succeed. This allows us to attract and retain the best talent, serve clients through diverse thinking, and better represent and support the various communities in which we live and work. Plante Moran is an Equal Opportunity Employer.


Plante Moran maintains a drug-free workplace.


Interested applicants must submit their resume for consideration using our applicant tracking system. Due to the high volume of interest in our positions, only candidates selected for interviews will be contacted. Candidates must be legally authorized to work in the United States without sponsorship, with the exception of qualified candidates who are bilingual in either Japanese and English or Chinese and English. Unsolicited resumes from search firms or employment agencies, or similar, will not be paid a fee and become the property of Plante Moran.


The specific statements above are not intended to be all-inclusive.

For Colorado & Illinois Applicants:

We are pleased to offer eligible staff a robust benefits package. Eligibility and contribution requirements for some of these benefits vary based on the number of hours staff work per week. Highlights include health, dental, vision, disability and life insurance. These standard offerings are effective on the first of the month following your start date. In addition to this, eligible staff are able to take advantage of our Flexible Time Off and various pre-determined holidays as well as a 401(k) plan, flexible benefits plans, business-related travel expense, lodging and meal reimbursement for business-related use. A Pension plan is also available for eligible administrative and paraprofessional staff. A discretionary bonus plan is available for eligible staff. Plante Moran also offers Interns and Contractors the option to elect health insurance under our contingent staff medical plan as of the 1st of the month following 60 days of employment in addition to limited paid time sick time. Seasonal staff are not eligible for benefits.

Compensation is commensurate with technical skills and experience is provided in accordance with applicable state requirement. Compensation information posted is based on a position being located in the state of CO or IL. Please review the position location for the applicable geographic location.

Under Colorado's Job Application Fairness Act, you have the right to redact from any documents that you submit in connection with your application information that identifies your age, date of birth, or dates of attendance at or graduation from an educational institution. Should you wish to exercise your right to redact such information, please redact it prior to submitting documentation.

Colorado hourly rate range is as follows: $31.00 - $36.00
Illinois hourly rate range is as follows: $31.00 - $36.00