Office Assistant

Office Assistant

The Office Assistant at Congregational Towers, a 186-unit senior community located in Chula Vista, CA, provides essential administrative and clerical support to the Property Manager and on-site management team. This position helps ensure the smooth day-to-day operation of the property office by managing phone calls, assisting residents and visitors, maintaining accurate records, and supporting general office functions.

The Office Assistant plays an important role in maintaining organized documentation, assisting with resident communication, and supporting compliance with established administrative procedures. The ideal candidate is highly organized, detail-oriented, and enjoys working in a senior living and affordable housing environment, while providing professional and courteous service to residents, staff, and visitors.

Key Responsibilities

• Administrative Support
• File and Record Management
• Communication Management
• Appointment Scheduling
• Document Preparation
• Data Entry

Customer Service

• Resident and Visitor Interaction
• Inquiry Handling
• Resident Requests

Office Management

• Office Organization
• Report and Document Preparation
• Event Coordination
• Filing System Management

Compliance & Reporting

• Application and Certification Processing
• Lease and Documentation Tracking
• Routine Reporting

Other Duties

• Clerical Support
• Maintenance Coordination
• Additional Support

Qualifications

Education & Experience

• High School Diploma or equivalent required; some college or administrative coursework preferred.
• Minimum of 2 years of experience in an administrative role, preferably in property management, senior living, or affordable housing.

Skills & Abilities

• Organizational Skills
• Communication Skills
• Technical Proficiency
• Confidentiality
• Customer Service

Physical Requirements

• Ability to sit, stand, and walk for extended periods of time.
• Ability to lift or move office supplies and equipment up to 25 pounds.
• Occasional local travel may be required for errands or community-related tasks.

Compensation

Actual base salary considers several factors including but not limited to geography, job-related knowledge, experience, and budget. The start of the salary range is typically associated with the minimum experience required. The role is considered non-exempt and may be eligible for overtime pay in accordance with federal and state law. The anticipated base pay range for the position is $19.00- $21.00 per hour.

Benefits

• Competitive pay
• Health, dental, and vision insurance
• Paid time off and holidays
• Retirement savings plan
• Employee assistance and more
• Term life and Voluntary supplemental life insurance

Why RHF?

At RHF, we are dedicated to making a meaningful difference in the lives of our residents. We strive to create vibrant communities where individuals can thrive, regardless of age or background. With over 60 years of experience in providing affordable housing and supportive services, RHF is a mission-driven organization that focuses on the well-being, independence, and dignity of every resident we serve. We offer a collaborative and supportive work environment, opportunities for professional growth, and a commitment to making a lasting impact in the communities we serve. Join us in our mission to create positive change and improve livesbecause at RHF, we believe in making every day better for those who need it most.

Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.