Administrative Assistant to Facilities and Maintenance/Operations Department

Administrative Assistant

Location: Pilot Drive, PCCS Educational Support Center

Hours: 40 hours a week, 8 hours per day, 260 days per year

Minimum Qualifications:

• High school graduate or equivalent.
• Detail oriented.
• Ability to organize work and projects.
• Ability to take initiative and work independently without direct supervision.
• Ability to maintain confidential information.
• Proficient with office procedures and equipment.
• Familiar with SmartXL Simplified Management Analysis & Reporting.
• Demonstrated computer experience with word processing, database, and spreadsheet applications.
• Ability to work under stress in critical emergency situations.
• Ability to maintain positive public relations with staff, vendors, and the community.
• Excellent oral and written communication skills.
• Ability to set, manage, and coordinate multiple priorities.
• Past attendance and job performance records must be satisfactory to administration.

Duties and Responsibilities:

• Provide customary secretarial support to operations group.
• Carry out general office duties such as monitoring budgets, statistical records, purchase orders, accounts payable, generating correspondence and payroll.
• Process check requests and purchase orders.
• Carry out notification process following established guidelines for building emergencies.
• Monitor payroll/overtime timesheets.
• Maintain a database for all district work orders.
• Maintain/develop spreadsheet for all operation accounts payables.
• Maintain/develop reports for all departments that use fuel pumps at Transportation.
• Provide daily work schedules for operations staff and technicians.
• Provide final accounting of all bills/invoices to work orders.
• Assist with administrative assistant support of Facilities & Maintenance/Operations work orders, capital improvements, and budget expenditures.
• Bending, lifting, and overhead work required.
• Performs other duties as assigned.

Reports To: Director of Capital Programs and Facilities

Rate of Pay: $20.30 per hour, Level 6 Step 1

Beginning Date: As soon as possible

Evaluation: Performance of this position will be evaluated annually in accordance with provisions of the Board's Policy on Evaluation of Classified Personnel.

Method of Application:

Internal Applicants: Apply online using the Internal Applicants section.

External Applicants: Apply online using the External Applicants section.

Physical Demands:

• Frequently required to stand, talk or hear, walk, sit, bend or twist at the neck more than the average person.
• Occasionally required to push or lift up to 50 lbs.
• Specific vision abilities required by this job include close vision and the ability to adjust focus.

Work Environment: Plymouth-Canton Community School district is committed to a diverse and inclusive workplace.

Terms of Employment: Upon recommendation for employment, all school employees are electronically finger printed for a criminal history background check.

Deadline: Open until filled