Administrative Assistant

Job Description

Job Description

Overview

Schedule: Mon-Fri 

Pay: $25.00/hour (paid weekly)

 

Founded in 1967, ImageFIRST® is the largest and only national linen rental and laundry service specializing in the healthcare market. Acquired by private equity firm Calera Capital in 2018, ImageFIRST serves medical facilities nationwide providing linen, patient gowns, scrubs, and more while managing their clients’ linen inventory for cost management. As leaders in infection prevention, they currently own and operate the most HLAC-accredited facilities in the industry. With one of the highest customer retention rates in the industry – 97% – ImageFIRST is dedicated to improving patient satisfaction and making staff happy with our white glove service!

 

Check out our company page:

Responsibilities

Schedule: Mon-Fri 

Pay: $25.00/hour (paid weekly)

 

 

RESPONSIBILITIES:

• Greet visitors and perform general administrative duties
• Clerical: Handle incoming calls; open and sort mail; assist other administrative staff with overflow work, including word processing, data entry and Internet research tasks
• Create various spreadsheets and maintain data as necessary and as directed
• Order supplies, merchandise and products as necessary and as directed; continue to maintain and stock office supplies in a neat, organized fashion 
• Maintain all business associated reports in an up-to-date, user friendly, and organized fashion
• Adhere and comply with all Safety, Security, Policies and Procedures, Guidelines, Company Protocols and other related compliance as dictated
• Assist with event planning, coordination, and execution to support successful company events and activities.
• Coordinate with local vendors to facilitate services, orders, deliveries, and other business needs.
• Assist with accounts receivable activities, including maintaining records and supporting payment-related processes.
• Review and code invoices in Oracle to ensure accurate processing and proper account allocation.
• Perform other miscellaneous tasks associated with the Administrative facet of the business and operation as necessary and as dictated by Management  

MINIMUM QUALIFICATIONS:

• Minimum of 2 years' of Administrative experience
• High School Diploma or Equivalent

PREFERRED COMPETENCIES:

• Salesmanship – Ability to identify needs and customer relationship for our products and services 
• Leadership – The ability to lead and direct co-workers and associates to streamline production, improve productivity and increase profitability
• Knowledge - Practical insight specific to the textile services industry and operations
• Decision Making – Identify problem/root causes and develops alternative courses of action and makes decisions that are based on logic assumptions which reflect factual information 
• Communication – Excellent oral, written, phone and face to face communication skills with associates, customers and managers 
• Integrity/Accountability/Follow Through – Demonstrates commitment to personal productivity and work quality; attends to task from inception to final resolution and accepts personal responsibility for assigned work 
• Creativity – Looking for new and innovating ways to improve customer satisfaction

Qualifications

Required Competencies:

• Be Respectful: Value all we come in contact with
• Be Remarkable: Create a positive moment with every interaction
• Be Safe: Keep ourselves and those around us safe
• Be Honest: Be guided by truthfulness in all we do

Benefits:

• Weekly pay
• Medical, Dental, Vision 
• Pet, Legal, and Hospital Indemnity Insurance 
• 401k (match)
• Paid Time Off Package
• Paid Parental Leave
• Tuition Reimbursement 
• Referral Program
• Great company culture
• Collaborative team environment 

EOE / Drug-Free Workplace 

 

We are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by applicable law. We are fueled by the talent, passion, and diversity of our associates.