Administrative Assistant

Administrative Assistant

Location: Fairfax, Virginia | On-site

Our client, a growing national supplier within the healthcare and surgical products industry, is seeking a friendly, organized, and detail-oriented Administrative Assistant to join their team.

This is a great opportunity for someone who enjoys working with people, keeping things organized, and helping a team run smoothly. The ideal candidate is a team player who can juggle multiple priorities, stay on top of details, and work comfortably with spreadsheets and computer systems.

In this role, you'll provide administrative and coordination support, communicate with vendors and internal team members, maintain accurate records, and help ensure daily activities stay on track. You don't need a purchasing or procurement background to be successful — we're looking for someone with strong administrative skills, a positive attitude, and a willingness to learn.

What You'll Do

• Provide day-to-day administrative support to help keep the team organized and running efficiently
• Communicate with vendors and internal team members to share information, answer questions, and follow up on outstanding items
• Receive and organize incoming vendor information and inventory opportunities
• Update spreadsheets, maintain records, and ensure information is accurate and up to date
• Use Microsoft Excel to track information, organize data, and prepare reports
• Help coordinate purchasing activities and maintain vendor information
• Manage multiple tasks and priorities while keeping deadlines in mind
• Follow up on outstanding items and make sure important details don't fall through the cracks
• Assist with general office and administrative tasks as needed

What We're Looking For

• A friendly, approachable personality and a positive attitude
• A team-oriented mindset and willingness to help wherever needed
• Strong organizational skills and attention to detail
• Ability to multitask, prioritize responsibilities, and stay on top of deadlines
• Proficiency in Microsoft Excel and comfort working with spreadsheets
• Strong communication skills and a professional, helpful approach when interacting with others
• Reliability, accountability, and a willingness to learn new processes
• Previous administrative or office support experience is preferred
• Experience with purchasing, procurement, or vendor management is helpful but not required
• Familiarity with Excel functions such as VLOOKUP or XLOOKUP is a plus

Who Might Be a Great Fit?

We're open to candidates from a variety of backgrounds, including:

• Administrative Assistant or Office Assistant
• Customer Service Representative
• Data Entry or Administrative Support
• Operations or Office Coordinator
• Receptionist with strong administrative skills
• Sales Support or Customer Support

If you're organized, enjoy working with a team, and are comfortable using Excel, we'd love to hear from you.

Compensation & Benefits

• Base Salary: $50,000–$60,000
• Performance incentives
• Expected Total Compensation: $65,000–$75,000

Why Consider This Opportunity?

Join a stable and growing organization that helps support healthcare providers nationwide. You'll be part of a collaborative team where your organizational skills, positive attitude, and ability to keep things moving make a real difference.

If you're a dependable, team-oriented administrative professional who enjoys staying organized, helping others, and managing multiple priorities, apply today!