Automotive Business Office Assistant

Business Office Assistant

Business Office Assistant will provide administrative support to the Accounting Department and O'GARA's Corporate Office as needed. This role will primarily prepare various reports such as cash flow, cash-in-bank, and flooring payoff as well as reconcile monthly bank statements, factory parts statements, flooring, vehicle inventory and other general bookkeeping duties as needed. Business Office Assistant needs to understand accounting and financial principles.

Requirements And Qualifications

• 1-2 years of automotive industry business office accounting/reporting experience
• Must be at Intermediate to Advanced level in Excel but Expert level is a plus for this position
• Degree preferred but not required
• Detail-oriented with excellent communication skills and a professional personal appearance
• Initiative-taking; able to effectively prioritize tasks and organize workload to solve any challenges

Duties And Responsibilities

• Provide administrative support to management as needed, reporting to the Beverly Hills Controller and to the Senior Corporate Data & Reporting Analyst
• Preparing daily cash flow reports and other financial reports for executive management
• Prepare daily flooring payoff report to provide to the Controller, and other management
• Assists with flooring audits on an as-needed basis
• Prepare daily bank reconciliations and research and ensure the resolve in any discrepancies
• Reviews O'GARA's outstanding receivables on an ongoing basis and provides weekly/monthly reporting to assist in collection. (i.e., contracts in transit, vehicle, factory incentives, and warranty A/R)
• Reconcile schedules assigned - weekly/monthly
• Prepares journal entries for adjustments made to assigned schedules and submits to Controller for authorization and posting
• Completes timely end-of-month accounting reconciliations and reports
• Periodic scanning of deal jackets, vendor invoices, and EOM reconciliations as requested
• Coordinate annual storage of business office documentation to off-site storage
• Provide administrative support to management, other departments and team members as needed
• Any other duties as assigned by supervisor. Willingly adjusts to unexpected changes or requirements which may fall outside of the routine job tasks, and assists others whenever possible
• Assist in interim and annual audits as needed
• Abiding by all O'GARA procedures and GAAP accounting principles
• Any other duties as assigned by Management

Employee Benefits

• Health, Dental, and Vision coverage for employees
• 401K Plan
• Paid time off
• Paid training, growth opportunities
• Employee vehicle purchase plans
• Discounts on products

Compensation: $27.00 - $32.00/hr. (depending on experience)

We are committed to an inclusive environment for all employees and applicants and will make all employment-related decisions without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, age, disability or veteran status.