Accounting Clerk

Job Title

Essential functions: Accounts Receivable, Accounts Payable, General Cashiering, Interdepartmental Training, Customer Service. Bill and collect all revenue owed to the hotel in an accurate, timely manner in accordance with accounting policies and procedures. Verify, obtain approvals and pay all invoices from vendors and associates in a timely, accurate manner in accordance with accounting policies and procedures.

Accounts Receivable

1. Sort and verify accuracy of Night Audit work (primarily receivable aspect), i.e. including reconciliation of banquet check extensions, coding of banquets at cost, review and route sales and promotion checks with back-up. 2. Post city ledger payments in property management system, reconcile and bill all city ledger accounts. Perform follow-up billing and credit collection documentation. 3. Reconcile credit card back-up and inform Controller of any discrepancies. 4. Set up new accounts in accordance with established credit policy. 5. Assist in reconciling open account status items. 6. Perform any other job related duties as assigned.

Accounts Payable

1. Verify that purchasing procedures are followed, i.e.: purchase order price compared to invoice price, purchase order quantity compared to invoice quantity, ensure that the purchase order number is valid. Maintain an accurate, up to date Purchase Order Log. 2. Route invoices for approval. Ensure account coding is accurate and all invoices are being returned on a timely basis. 3. Process all approved invoices for payment - ensure all appropriate signatures and back-up attached. 4. Pay all hotel invoices in a timely manner- ensuring accuracy of amount paid, account coding, invoice extension and that all discounts are taken. 5. Handle all vendor inquiries and reconcile vendor statements. 6. Maintain open invoices file, paid invoices file and voided check file in an organized and up-to-date manner.

General Cashiering

1. Verify cash drops daily and complete bank slips. 2. Provide change to employees for their banks as needed. 3. Complete bank audit checks monthly. 4. Complete Income Journals Daily.

Required Skills and Abilities: Must have the ability to communicate both verbally and written English. Self-starting personality with an even disposition. Hotel experience is a plus. Maintain a professional appearance and manner at all times. Must be willing to cross-train and help co-workers with their job duties and be a team player. Strong organizational skills with attention to detail. Ability to compile facts and figures. Comply with attendance rules and be available to work on a regular basis.

Qualifications

Behaviors: Preferred: Loyal: Shows firm and constant support to a cause. Team Player: Works well as a member of a group. Innovative: Consistently introduces new ideas and demonstrates original thinking. Functional Expert: Considered a thought leader on a subject. Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well. Dedicated: Devoted to a task or purpose with loyalty or integrity.

Motivations: Preferred: Self-Starter: Inspired to perform without outside help. Flexibility: Inspired to perform well when granted the ability to set your own schedule and goals. Financial: Inspired to perform well by monetary reimbursement. Ability to Make an Impact: Inspired to perform well by the ability to contribute to the success of a project or the organization.

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