Executive Assistant - Legal

CREATIVITY IS OUR SUPERPOWER. It’s our heritage and it’s also our future. Because we don’t just make toys. We create innovative products and experiences that inspire fans, entertain audiences and develop children through play. Mattel is at its best when every member of our team feels respected, included, and heard—when everyone can show up as themselves and do their best work every day. We value and share an infinite range of ideas and voices that evolve and broaden our perspectives with a reach that extends into all our brands, partners, and suppliers. The Opportunity The Executive Assistant reports directly to the Senior Vice President of the Corporate / Securities, Global Commercial & Operations, and Government Affairs section of the Mattel Law Department, and is responsible for providing day-to-day, general administrative support to the SVP and team. This position will be based at Mattel’s headquarters in El Segundo, California, with an expectation of working on-site four days per week, in alignment with Mattel’s hybrid work model. The scope of the role may evolve as Mattel’s business needs evolve. What Your Impact Will Be Manage schedule, calendar, and correspondence for SVP, including phone coverage and scheduling and coordinating internal and external calls and meetings in various time zones globally; prioritize senior executive's schedule based on knowledge of priorities and needs, including acting in a "gatekeeper" role Manage section budgeting and spend matters, including forecasts and accruals, with oversight from SVP and attorneys; interface with law firms and manage e-billing payments; create reports; and manage vendor/supplier onboarding and billing, including creating purchase orders and processing of invoices Manage and complete efficiently and accurately a broad range of administrative tasks, including assisting with special projects; coordinating IT desktop issues; generate/prepare complex documents, reports, and PowerPoint presentation, Excel spreadsheets, redlines, and other charts/materials Collect and prepare information for meetings with staff and outside parties; compose and prepare correspondence; maintain contact lists; manage travel arrangements; complete expense reports Assist with the preparation and distribution of Board of Directors and Board Committee materials; support materials for other various meetings, including presentations, drafting agendas, compiling information, etc. Support SVP in role as Chair of Law Department Pro Bono Committee and member of the Board of Directors of Mattel Foundation Assist with coordinating and tracking multiple projects, deliverables, and timelines across attorneys, and other stakeholders to support execution and follow-through Manage and prioritize inquiries and requests, while addressing conflicts, to ensure smooth day-to-day engagement Manage all aspects of the section’s office services, including scheduling calls/meetings, booking meeting rooms, initiating calls/zooms, and replenishing supplies; coordinate logistics and support for periodic section events and meals. Oversee document/records management, electronic and physical recordkeeping, as well as other systems used by the Law Department Collaborate with other assistants and staff within and outside the Law Department, including C-suite executive assistants Assist with new hire onboarding and training Assist in registering attorneys for continuing education webcasts, seminars and courses; track for compliance with State Bar requirements; ensure Bar fees paid on a timely basis Distribute incoming mail and prepare outgoing mail for team Improve existing administrative processes and practices where needed / helpful What We’re Looking For 7+ years experience supporting c-suite/senior executive level, including experience supporting a team (experience with legal team support a plus) Bachelor’s degree preferred Experience and success working in a fast-paced environment; strong understanding of how to represent a senior executive and acting with sensitivity to this dynamic Trustworthy; maintain a high level of professionalism and maturity, as well as integrity and discretion in handling confidential and sensitive information and materials Outstanding organization/planning skills and attention to detail, including effectively and professionally managing changing and conflicting priorities Strong verbal and written communication skills. Experience working with international and domestic teams, multiple time zones and languages, and external partners a plus Positive, measured, can-do attitude with excellent interpersonal skills; ability to work both independently and collaboratively with a team and a broad range of work styles and personalities, and to establish effective relationships at all levels of the organization Strong problem-solving skills required; ability to determine appropriate course of action or response, exercising proper judgment, especially on matters of a confidential or critical nature. Ability to react with appropriate level of urgency to situations and events that require quick response or turnaround Expert-level proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint) is required. Skilled at learning new software and troubleshooting MS Office challenges Proactive, self-starter; ability to juggle and complete a variety of tasks autonomously, efficiently, and accurately Ability to think ahead / act intuitively, and anticipate the needs of SVP and team Experience working with both internal and external partners Desire and commitment to take on increasingly greater levels of responsibility Schedule flexibility from time to time for key matters The pay range is indicative of projected hiring range, however base pay will be determined based on a candidate’s work location, skills and experience. Mattel offers competitive total pay programs, comprehensive benefits, and resources to help empower a culture where every employee can reach their full potential. Mattel is an Equal Opportunity Employer where we want you to bring your authentic self to work every day. We welcome all job seekers, and all applicants will receive consideration for employment without regard to race, ethnicity, color, national origin, religion, sex, gender, gender identity or expression, sexual orientation, veteran and protected veteran status, disability status, and or any other basis protected by applicable federal, state or local law. Pursuant to the Los Angeles Fair Chance Ordinance and the California Fair Chance Act, qualified applicants with arrest or conviction records will be considered for employment. #J-18808-Ljbffr Mattel, Inc.