Accounts Receivable Specialist

Job Description

Job Description

We are looking for an Accounts Receivable Specialist to join a real estate and property organization in Sarasota, Florida in a contract-to-permanent capacity. This position focuses on keeping homeowner accounts current, supporting accurate cash application, and helping resolve outstanding balances with care and attention to detail. The ideal candidate brings strong attention to detail, confidence working in a high-volume environment, and the ability to communicate clearly with residents, property managers, and internal partners.

Responsibilities:
• Record and post incoming payments from multiple channels, including checks, lockbox activity, and online payment sources, with a high degree of accuracy.
• Allocate receipts to the correct homeowner accounts and verify that account activity reflects each transaction properly.
• Review receivables aging on a regular basis, identify overdue balances, and take timely action to address delinquent accounts.
• Reconcile account activity, investigate payment variances, and correct discrepancies to maintain accurate financial records.
• Enter approved account changes and billing adjustments in alignment with association guidelines and established procedures.
• Contact homeowners regarding open balances, payment questions, and disputed charges while maintaining a detail-focused and service-oriented approach.
• Prepare and distribute statements, late notifications, and demand correspondence, and support payment arrangement efforts when appropriate.
• Coordinate with property managers, internal departments, and legal partners on escalated collection matters, including lien-related follow-up when needed.
• Provide account documentation and transaction support for reporting needs, audits, and cross-functional issue resolution.• At least 2 years of experience in accounts receivable, collections, or a closely related accounting support role.
• Background working in environments with large transaction volumes and multiple payment sources.
• Strong accuracy and attention to detail when posting payments, reconciling accounts, and updating records.
• Ability to manage collection-related conversations tactfully and professionally.
• Working knowledge of Microsoft Excel for tracking, basic analysis, and account reconciliation tasks.
• Familiarity with property management accounting processes and receivables workflows.
• Experience using property management or accounting platforms such as Vantaca, AppFolio, or similar systems is preferred.