Accounts Payable Specialist - Sarasota Hybrid

Job Description

Job Description

Accounts Payable Specialist

At Sangoma, we pride ourselves on delivering audaciously simple value propositions. Our solutions are not just scalable; they’re tailored to meet the diverse needs of businesses across varying industries. With an unwavering commitment to service reliability, Sangoma empowers organizations by providing essential customer experience (CX) solutions on a platform that seamlessly integrates with their operational needs. Join us in redefining communication and collaboration for businesses.

As an Accounts Payable Specialist at Sangoma, you will be responsible for managing the entirety of the accounts payable process, ensuring the accurate and timely processing of invoices and payments. You will collaborate with internal teams and external vendors to resolve discrepancies and maintain strong relationships that facilitate efficient operations. Your expertise in financial data analysis and proficiency with accounting software will support our commitment to delivering exceptional CX solutions. Join us in a dynamic, hybrid work environment where you can contribute to our growth while honing your professional skills.

Your Role:

• As an Accounts Payable Specialist, you will play a critical role in ensuring the smooth functioning of our financial operations.
• Invoice Management: Promptly receive, review, obtain necessary approvals, and accurately code, input, scan, and file invoices.
• Payment Processing: Schedule and prepare a variety of payment methods including wires, checks, ACH & SafePay.
• Conflict Resolution: Address any discrepancies that arise relating to purchase orders, contracts, invoices, or payments.
• Three-Way Matching: Verify inventory invoices through a three-way match process.
• Batch Preparation: Compile and input invoice batches daily into Great Plains and Sage 300 systems.
• Vendor Relations: Facilitate vendor set-up and conduct regular maintenance to ensure accuracy.
• Sales Tax Review: Assess and review sales tax when necessary, maintaining compliance.
• Historical Record Maintenance: Preserve historical records by efficiently scanning and filing documents.
• SmartConnect Utilization: Upload accounts payable invoices utilizing SmartConnect for streamlined processing.
• Mail Distribution: Handle the distribution of daily corporate mail and manage accounts payable payments.
• Journal Entries: Prepare necessary journal entries as the situation requires.
• Memo Recommendations: Recommend and process debit or credit memos with appropriate documentation for adjustments.
• Expense Report Support: Provide backup in approving Concur expense reports as needed.
• Relationship Building: Cultivate and maintain productive relationships with both internal teams and external vendors to enhance operational effectiveness.
• Office Flexibility: This is a hybrid position, requiring 2-3 days in the office weekly.

Requirements

• A minimum of 3 years of experience in high-volume accounts payable processing.

• Proficient in Excel, including skills in pivot tables, VLOOKUP, sorting, and filtering.
• Familiarity with Outlook and Gmail, including advanced functions like search and labeling.
• Demonstrated knowledge in high-volume electronic invoicing processes.
• Ability to analyze financial data and produce insightful reports.
• Working familiarity with reporting systems such as Great Plains, Microsoft Dynamics, Sage 300, and NetSuite.
• Exceptional organizational skills with a proven capacity to prioritize tasks effectively.
• Detail-oriented mindset with accuracy and reliability at the forefront of your work ethic.
• Strong professional communication skills, both written and verbal.
• Ability to thrive in a fast-paced, rapidly evolving organization.
• A proactive attitude, ready to take on additional responsibilities as necessary.

Benefits

What We Offer:

• Extensive Benefit Options (Health, Vision, Dental, Long & Short term Disability) effective after a short waiting period
• Matching 401K program - 100% match on 4%.
• Employee Stock Purchase Plan after one year of service.
• Flexible Time Off & Company Holidays
• Entrepreneurial work environment partnered with high growth career opportunities
• We value transparency and fairness in our compensation practices. For this role, we offer a salary range of $21 to $26 per hour, commensurate with experience, qualifications, and location.

Are you ready to make a direct impact on the company and be rewarded for your performance? Are you ready to take on a new challenge?

Must be authorized to work in the United States on a full-time basis for any employer. No agencies or third-party resumes, please.

Equal opportunity employer as to all protected groups, including protected veterans and individuals with disabilities.