Legal Secretary

Join Goodwin's Global Operations Team and have a real impact on a global scale. As a Legal Secretary in our Life Science practice, you will provide essential administrative and executive support to patent attorneys, paralegals, and business leaders. We offer a supportive and inclusive work environment where you can develop your skills and grow your career. Key Responsibilities Manage daily operations: maintain complex calendars, arrange meetings, coordinate travel, book conference rooms, register guests, secure equipment, and arrange catering. Handle communications: manage calls, emails, and hard‑copy mail in a timely manner, and prepare and process expense reports and check requests. Provide backup support to other secretaries, including absence coverage and overflow tasks. Proofread and edit legal documents, correspondence, memos, and other communications for accuracy and clarity. Assist with audit response letters, maintain organized client and administrative files in the e‑document management system, ensuring quick retrieval and compliance. Open new client/matter numbers, edit matters, perform conflict checks, and prepare engagement letters, coordinating signing through DocuSign. Facilitate time entry for attorneys and paralegals, reviewing, editing, and releasing time; support billing processes, track deadlines, and circulate pre‑bills for review. Qualifications High school diploma or GED required; college degree preferred but not required. Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Experience supporting patent attorneys is preferred. Exceptional organizational skills to manage multiple tasks and projects simultaneously. Strong written and verbal communication skills, enabling clear and effective correspondence. #J-18808-Ljbffr