Administrative Assistant

Job Description

Job Description

Job Summary Bernhardt House of Violins is looking for a dependable, organized, and versatile

Administrative Assistant

to work closely with management and provide support in a variety of areas. This is not a traditional desk-only administrative position. The person in this role will assist with day-to-day administrative needs, school rental meetings, projects, filing and organization, occasional creative and design work, and school deliveries using our company van. We are looking for someone who enjoys variety, is willing to jump in wherever help is needed, and can be trusted to represent Bernhardt House of Violins professionally both in the store and out in the community. Responsibilities Provide day-to-day administrative assistance and support

Help organize projects, paperwork, files, and other materials

Drive the company van for instrument and supply deliveries and pickups at area schools

Assist with school rental meetings, including preparation, setup, customer assistance, and follow-up

Prepare instruments, paperwork, supplies, and other materials for school visits and events

Communicate professionally with teachers, parents, students, customers, and school staff

Assist with data entry and other computer-based administrative tasks

Occasionally help create flyers, signs, handouts, catalogs, or other materials using Canva or similar programs

Assist with special projects, events, and seasonal needs

Help wherever needed to keep projects organized and moving forward

Qualifications Valid driver's license and safe driving record

Comfortable driving a company van

Dependable, punctual, and responsible

Highly organized with good attention to detail

Able to manage multiple types of tasks

Friendly and professional

Comfortable working independently as well as with a team

Comfortable using computers and learning new programs

Canva or basic design experience is a plus, but not required

Able to lift and carry instruments, boxes, and supplies

Willing to learn and take on new responsibilities

Who We're Looking For The ideal person for this position doesn't necessarily need experience in every area. We're looking for someone who is reliable, organized, flexible, willing to learn, and genuinely enjoys helping. Some days may involve mostly administrative work and projects in the store. Other days may include driving to schools, making deliveries, or assisting at a rental meeting. We need someone who is comfortable with that variety and can adapt as our needs change.