Accounts Payable Specialist

Position Details

Position Information


Job Title
Accounts Payable Specialist


Position Number
004015-00


Department
Accounting Department


Job Grade
7


Anticipated Salary Range
$18.86-$20.73/hr.


Benefits




Notice of Nondiscrimination


The University of St. Francis does not discriminate in its employment practices or in its educational programs on the basis of any protected class. The University also prohibits retaliation against any person opposing discrimination or harassment or participating in any internal or external investigation or complaint process related to allegations of misconduct. For a complete copy of USF's Policy on Equal Opportunity, Harassment, and Nondiscrimination for All Faculty, Students, Employees and Third Parties or for more information, please go to or contact the Title IX Coordinator at View email address on click.appcast.io.

Position Summary


Reporting to the Director of Accounting, the Accounts Payable Specialist is responsible for day-to-day accounts payable processes and procedures. This role is responsible for the initial review and approval of all incoming invoices, vouchers, and other requests for payments; and ensures timely and accurate processing of payments. This position serves as liaison for the University to external vendors for accounts payable matters and ensures the team's outstanding customer service delivery. Assist the accounting department in maintaining accurate financial records.

Essential Duties & Responsibilities

• Manage, direct and oversee accounts payable transactions
• Provide excellent customer service, interacting with university colleagues and vendors
• Maintain knowledge of tax compliance requirements relating to accounts payable and ensure systems and processes are in place for full compliance
• Manage annual preparation of Federal 1099 reporting in agreement with IRS requirements
• Perform other duties as assigned that are appropriate for the position
• Handle AP bank related tasks such as check inquiries, stop payments, and positive pay monitoring for fraudulent check presentation and ACH rejections
• Maintain the corporate credit card database through the online banking portal
• Participate in and promote a culture of continuing quality improvement

Minimum Requirements

• Bachelor's degree in related field or three years' experience directly related to the duties and responsibilities
• Ability to work independently
• Demonstrated strength in effective analytic thinking and solid organizational skills with attention to detail
• Must have strong verbal and written communication skills, as well as interpersonal skills
• Proficient in Excel
• Ability to perform the physical requirements of the position
• Willingness to support the Catholic and Franciscan values of the university

Preferred Requirements
• Ellucian Banner experience

Hours/Shift/Work Schedule


Flexible based on the right candidates needs.

Physical Requirements of Position


Work is performed in an office setting with minimal exposure to health or safety hazards. Substantial time is spent working on a computer. This is sedentary work which requires the following physical activities: sitting, walking, bending, stooping, finger dexterity, repetitive motions, talking hearing and visual acuity.

Posting Detail Information


Posting Number
FP0764-16


Open Date
02/17/2026


Close Date

Open Until Filled
Yes