IP Billing Supervisor

IP Billing Supervisor Morgan, Lewis & Bockius LLP, one of the world’s leading global law firms with offices in strategic hubs of commerce, law, and government across North America, Asia, Europe, and the Middle East, is seeking to hire an IP Billing Supervisor to join our Intellectual Property Patent Support Unit (PATSU). The IP Billing Supervisor will be responsible for supervising a team of IP Billing Specialists, ensuring the accurate and timely preparation of client bills for assigned clients and matters and supporting the partners with managing their client inventories. The IP Billing Supervisor is supervised by the Senior Manager of Patent Support Services, but will have daily contact with, and will receive guidance from attorneys and patent agents in the practice group for whom this individual provides support. Location: Washington, DC office with a hybrid in‑office/remote working schedule. Flexibility with overtime is required. Key Responsibilities Perform all tasks in support of Senior Manager of Patent Support Services while managing assigned clients and collaborating with IP Patent Prosecution team and Attorneys. Lead training of employees; plan, assign, and direct work assignments; assist the senior manager in interviewing, hiring, appraising performance; address complaints and resolve problems. Update and improve the firm’s Patent billing processes and procedures. Support Partners by managing all aspects of billing for assigned clients and matters and monitoring unbilled and accounts receivable balances. Review matter set up to ensure compliance with rate agreements and outside counsel guidelines. Ensure the matter set‑up, prebill review, rates, billing requirements (including eBilling, where appropriate), and client‑required reporting is correct. Facilitate set‑up and provide reporting for budgets, alternate fee arrangements and accrual requests. Assistance from Firm Finance provided when needed for more complex reporting requirements. Review time entries based on client and matter requirements (block billing, task codes, summer associate time, etc.). Review cost entries for compliance and notify Partner of any issues. Proactively contact assigned new partners to assist with reviewing client agreements and rate set‑up, reviewing billing procedures and expectations, ensuring all required billing setups are in place. Demonstrate solid judgment and diplomacy when executing Partner requests, and when interacting with team members and senior management. Assume responsibility for maintaining the highest level of confidentiality of all financial and systems‑related information. Lead by example; establish clear expectations; set direction and priorities; ensure that work levels are balanced among all staff; resolve internal staff issues in a timely manner; keep staff informed of all appropriate information; build an effective team; delegate at appropriate level. Facilitate the development of staff by providing opportunities and support; provide timely feedback on work product; regularly coach, evaluate, and recognize staff performance and accomplishments. Lead special projects and overflow work. Assist with On Accounts, credit notes and other high‑level billing tasks. Generate and distribute demand and monthly proformas to billing attorneys; process edits, transfers, and changes as directed by billing attorney. Produce draft bills for approval. Cooperatively work with billing attorneys and secretaries to prepare final bills to forward to clients. Research client account activities, resolve billing inquiries, and generate reports on demand. Perform other duties as assigned. Education And Qualifications A bachelor’s degree from a four‑year college or university; and Minimum of seven (7) years of billing or accounting experience, with three (3) years in a lead or supervisory role strongly preferred; or an equivalent combination of education and experience. Experience with 3E Billing preferred. Experience supporting Intellectual Property attorneys and staff preferred. Excellent written and verbal communication skills. Strong proofreading skills and exceptional attention to detail. Time management and organizational skills to prioritize work. Strong leadership skills and ability to think critically and see “big picture” effects. Self‑starter with a professional demeanor and ability to work independently with minimal supervision. Strong interpersonal skills and ability to build relationships with a wide range of individuals with differing opinions and diverse personalities. Proficiency with Microsoft Office, iManage, and ability to adapt to new software programs. Candidates must possess a team‑oriented attitude. Benefits / Why Join Us Morgan Lewis offers attractive benefits and competitive salaries. Our compensation structure rewards exceptional performance and recognizes the talent and experience that our people gain with each year of service. We are committed to offering the best and most comprehensive benefits including: Medical coverage, with a variety of plans Health care and dependent care reimbursement accounts Domestic partner coverage Parental leave Vacation and holiday leave Life and accident insurance Income protection, including sick leave, salary continuation, and long‑term disability Qualified candidates must apply online by visiting our website at and selecting Careers. The salary range for this job posting is: $102,300.00 - $163,650.00. Base salary or hourly wage range will be determined during the interview process and may vary based on prior experience, relevant expertise, current business needs, and market factors. Equal Employment Opportunity Morgan, Lewis & Bockius LLP is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value inclusion and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, gender identity, genetic information, or any other characteristic protected by federal, state, or local law. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment qualified applicants with arrest and conviction records. California Applicants: Pursuant to the California Consumer Privacy Act, the following link contains the Firm's California Consumer Privacy Act Privacy Notice for Candidates which explains the categories of personal information that we collect and the purposes for which we use such personal information. CCPA Privacy Notice for Candidates. Morgan, Lewis & Bockius, LLP reasonably accommodates applicants and employees who need them to perform the essential functions of the job because of disability, religious belief, or other reason protected by applicable law. If you believe you need a reasonable accommodation during the application process, please contact Talent Acquisition at View phone number on click.appcast.io or View email address on click.appcast.io. If hired, your employment relationship with the firm will be on an at‑will basis, meaning that the firm may modify the terms and conditions of your employment at any time, and either you or the firm will be free to end the relationship at any time with or without cause and with or without advance notice, although reasonable notice would be expected. #J-18808-Ljbffr Morgan, Lewis & Bockius LLP