Administrative Asst II

Orange Lake Resort Kissimmee, FL 34747, USA Description At Holiday Inn Club Vacations, we believe in strengthening families. And we look for people who exhibit the courage, caring and creativity to help us become the most loved brand in family travel. We’re committed to growing our people, memberships, resorts and guest love. That’s why we need individuals who are passionate in life and bring those qualities to work every day. Do you instill confidence, trust and respect in those around you? Do you encourage success and build relationships? If so, we’re looking for you. COMPANY BENEFITS: Matching 401K EAP – Employee Assistance Program PTO - Paid Time Off Travel Benefits, Discounts & FREE Vacations through our ClubGo Program Tuition Reimbursement & Continuing Education Courses Outstanding Company Culture POSITION DESCRIPTION: This position will be responsible for providing support to the Director of Guest Services and Operations departments. This person must be knowledgeable and diplomatic in their dealings with other departments, vendors, owners, guests and corporate partners. ESSENTIAL DUTIES AND TASKS: 1. Provides administrative support to the Director of Guest Services and department leadership team, including but not limited to payroll processing, procurement and AR/AP. Also responsible for creating, compiling, updating/distributing various weekly and monthly reports such as RCI, Medallia, Security reports, etc. 2. Prepares PowerPoint presentations spreadsheets, and graphs. Assists in audits, reconciles shift report, and prepares monthly bank deposits. 3. Schedule meetings, assist with coordinating department events, schedule inspections for various leaders, as well as take meeting notes, minutes and prepare agendas. 4. Monitor/maintain inventory of supplies, equipment, uniforms, etc. This job description in no way states or implies that these are the only duties to be performed by the employee in this position. It is not intended to give all details or a step-by-step account of the way each procedure or task is performed. The incumbent is expected to perform other duties necessary for the effective operation of the department. SUPERVISORY RESPONSIBILITIES: None EDUCATION and/or EXPERIENCE: Previous administrative experience required. Customer Service and/or hospitality experience a plus. CERTIFICATES, LICENSES, REGISTRATIONS: Any certifications a plus. QUALIFICATIONS: Must have excellent organizational skills and be detail oriented. High degree of confidentiality. Must possess strong verbal and written communication skills. Proficiency with Microsoft Office to include Word, Excel, PowerPoint, and Outlook. Ability to work in a fast paced environment. PHYSICAL DEMANDS: While performing the duties of this job the employee may be required to sit or stand for extended periods of time. Will be required to bend, twist, reach, push, pull, and operate office machinery. Must be able to lift up to thirty pounds. Specific work assignments may change without notice. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job. WORKING CONDITIONS: The majority of work will be performed in a climate-controlled environment, but may be exposed to inclement weather and varying degrees of temperature on occasion. WORK SCHEDULE/HOURS: Schedules will vary depending on business needs, and may entail working nights, weekends and holidays. Must be flexible to work outside of departmental operating hours. Typical schedule is M-F 8AM-4:30PM Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor. #J-18808-Ljbffr