Office Administrator

Get AI-powered advice on this job and more exclusive features. Direct message the job poster from Russell Tobin Senior Recruiter at Russell Tobin subsidiary company of Pride Global Executive Assistant- Office Manager Hours: 8:30 am – 5:30 pm, Monday to Friday (Onsite at Lake Buena Vista, FL) Pay Range: 30.00/hr.- 35.00/hr. Overview Provide high-level administrative support to department executives, managing complex calendars, travel logistics, and confidential information with discretion. Collaborate closely with other administrative professionals in a team-oriented environment. Responsibilities Manage executives’ calendars, schedule meetings, and coordinate travel arrangements. Prepare and process expense reports, purchase orders, and vendor contracts. Draft and edit correspondence, presentations, and internal communications. Coordinate office and facilities management tasks, including equipment troubleshooting, inventory management, and ergonomic concerns. Support departmental operations such as invoice processing, mailroom services, DocuSign, and notary support. Assist employees with benefits inquiries, payroll issues, ID replacements, and other services. Provide logistical support for remote employees and manage internal shipping needs. Qualifications 5+ years of administrative or office coordination experience. Strong written and verbal communication skills. Proficient with Microsoft Office, SAP, Concur, SharePoint, and DocuSign. Ability to multitask, prioritize, and maintain professionalism under pressure. High discretion and teamwork mindset. Bachelor’s degree or equivalent experience preferred. Preferred Familiarity with company policies and culture. Experience supporting senior leaders or cross-functional teams. Additional Notes Must be proactive, detail-oriented, and an effective team player. This is a collaborative role within an administrative team, not a standalone function. Benefits Pride Global offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance and employee discounts with preferred vendors. #J-18808-Ljbffr