Secretary (Office Automation)

Job Title

Secretary (Office Automation)

Job Description

Major duties include but are not limited to:

• Exercises control over supervisor's appointments with complete authority for commitments of time; establishing priorities at own discretion; setting up, rearranging, and when necessary, coordinating meetings with staff offices
• Maintains a calendar of future events for up to the next 12 months, on monthly, bimonthly, and weekly basis
• Receives and processes all correspondence and documents transmitted through the Executive Office for review, approval and signature
• Prepares responses on routine correspondence, including memoranda, reports, etc. (written and electronic) on own initiative
• Makes appointments; cancels and accepts invitations; and checks requirements for engagements
• Tracks Medical Center memoranda timeliness and reviews incoming memoranda for quad review to ensure proper format and inclusion of necessary information
• Ensures correspondence conforms to regulations and special policies of the Medical Center
• Plans conferences, major inspections, visits by high ranking officials and other information that may have an impact on scheduling appointments and activities for the supervisor
• Assumes responsibility for ensuring requests for action or information from the Executive Office are made known to the responsible personnel in the absence of the supervisor
• Serves as liaison between the management staff and supervisor by providing accurate, timely information and advice on procedures, reports, requirements, and other matters necessary to implement policies, directives, and instruction for the VAMC
• Establishes Executive Office secretarial policies and procedures and provides guidance for medical center clerical staff
• Serves as the timekeeper for assigned groups

Work Schedule: Monday-Friday, 7:45am - 4:30pm

Telework: Not authorized

Virtual: This is not a virtual position.

Position Description/PD#: Secretary (Office Automation)/ PD022120

Relocation/Recruitment Incentives: Not authorized

Critical Skills Incentive (CSI): Not approved

Permanent Change of Station (PCS): Not authorized

PCS Appraised Value Offer (AVO): Not authorized