Parish Business Manager

Please note: For this position you should not apply via this system but rather submit your resume directly to the Parish at

PARISH BUSINESS MANAGER
ST. MAXIMILIAN KOLBE PARISH
WEST CHESTER PA
PART TIME APPROXIMATELY 24 HOURS PER WEEK

Position Summary: Under the direction of the Pastor the Parish Business Manager will lead and conduct the fiscal operations of St. Maximilian Kolbe Parish. This leadership is at all times framed by the necessary approvals from the Pastor in concert with the Policies Procedures and Guidelines set forth by the Archdiocese regarding financial and temporal transactions. Specific duties and skills for a potential candidate are as follows:
Accounting / Bookkeeping
Bookkeeping experience and proficiency with QuickBooks
Ensure prompt payment of invoices confirm receipt of goods / services; obtain necessary approvals; prepare checks for the Pastors signature
Prepare deposits and take them to the bank
Monitor and reconcile all parish bank accounts on a monthly basis including organizational bank accounts Mass Stipend Charity and CYO accounts
Prepare the Annual Operating Budget in the format required by the Archdiocese of Philadelphia; review with the Pastor and Finance Committee
Review budget to actuals on a quarterly basis; prepare reports and present to the Finance Committee at the quarterly meetings
Supervise / Maintain the records of parishioner contributions
Oversee the counting procedures established by the parish and supervise counting on special collections such as Christmas
Develop and monitor a strong system of internal control for parish receipts
Personnel and Payroll
Maintain parish employee personnel files and be certain they include all pertinent information relating to the employees as per Archdiocesan requirements
Responsible for maintaining documents relating to the Safe Environment Program for all parish employees
Conduct the employee benefits open enrollment handle requests to change benefits
Perform bi-weekly payroll duties through outside payroll service - UKG
Utilize Penserves internet program to ensure accuracy of all 403(b) contributions

Insurance
Monitor compliance with Archdiocesan policy regarding contracts and insurance requirements
Administrative
Prepare PowerPoint slides for the Finance Council Meetings and record the minutes
Process and record monthly and weekly ACH church donations
Prepare and mail annual contribution records to parishioners including special donations
Provide support to parish organizations such as the Kolbe Club Bible Study Groups CYO etc.
Assist with external audit
Serve as a backup to the front office as needed
Any additional duties / projects as required by and in support of the Pastors responsibilities to the parish and Archdiocese
Job Qualifications and Requirements
Experience in business and/or accounting
Proficient in Microsoft Office and QuickBooks
Excellent communicator with strong organizational skills and attention to detail
High level of integrity and confidentiality
Strong commitment to the mission of the Catholic Church and a strong belief in Catholic Education

NOTE: This job description in not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the parish school.

Please note: For this position you should not apply via this system but rather submit your resume directly to the Parish at

Required Experience:

Manager