Front Desk Coordinator

Job Description

Job Description

We are looking for a Front Desk Coordinator to serve as the first point of contact for a busy office in Wisconsin. This Contract position is ideal for someone who brings a welcoming presence and enjoys keeping day-to-day front office operations organized and running smoothly. The role supports employees, guests, and leadership visitors while contributing to a detail-oriented, business-casual workplace environment. Responsibilities: • Welcome visitors, clients, and senior leaders with a courteous and detail-oriented approach while creating a positive front office experience. • Oversee daily reception activities, including handling incoming calls, monitoring guest arrivals, and coordinating deliveries and courier drop-offs. • Keep shared spaces presentable and functional by replenishing office materials and supporting the overall organization of common areas. • Assist with distributing and collecting organization or membership passes as needed at the front desk. • Provide support for catered meetings by helping prepare rooms, arranging refreshments, and assisting with post-event cleanup when available. • Offer administrative and concierge-style assistance to the onsite team, following established guidance and office procedures. • Manage mail and package flow to help ensure timely receipt and distribution within the office. • Support calendar-driven front desk tasks and other office coordination needs that arise during the workday.• Prior experience in reception, front desk coordination, or administrative support is preferred. • Strong communication skills with the ability to interact confidently with employees, guests, clients, and executive-level visitors. • Detail-oriented presentation and dependable work habits suited to a client-facing office setting. • Ability to handle inbound calls, visitor check-ins, and multiple front desk tasks with attention to detail. • Comfortable assisting with office logistics, including mail handling, supply upkeep, and meeting support. • Organized approach to managing routine responsibilities and changing daily priorities. • Familiarity with basic administrative coordination, including calendar-related support and general office assistance.