Administrative Assistant

Job Description

Job Description

Rayteam Inc. / Administrative Assistant (Waltham)

 

 

 

 

 

compensation: To be discussed
employment type: full-time

High volume auto repair shop in Waltham specializing in German cars, looking to add to our team. Duties include, maintaining shop work flow, answering phones, ordering and inventory of parts, interacting with customers. Please email with resume and contact information.

Job Type: Full Time 30-40

Required license or certification:
• Driver's License
- College education preferred

Position Responsibilities:
• Greet customers that come into the store
• Answer phones
• Handle insurance claims
• Following up on existing claims, creating supplements, and collecting payments from insurance companies
• Keep customers updated on a daily basis
• Collect payment for work completed including cash handling and credit card processing
• Respond to emails
• WOW every customer through all phases of the process
• Open, sort and distribute incoming mail
• Maintain inventory
• Coordinate maintenance of office equipment
• Coordinate and maintain records for staff, telephones
• General front and back office duties
• Account Receivable and accounts payable
• Maintain electronic and hard copy filing system
• Resolve administrative problems and inquiries
• Coordinating daily workload by actively working with Office Manager to schedule work in most efficient manner
- ONLY serious candidates need apply. If you cannot work Monday - Friday 8-5 pm and Saturdays 9-5pm please do not respond to this posting. Must be able to multi task and be VERY organized. This job takes commitment and willingness to learn but you do not have to be an expert in cars.