Certified Payroll Administrator

Join Inframark: Leading the Way in Water Management

Inframark's Operations and Maintenance team is an award-winning team that delivers cutting-edge water, wastewater, and public works services to municipalities, utility districts, and industries. We are dedicated to supporting our employees as well as protecting the environment and the communities we serve. You would be empowered to thrive in a dynamic, supportive, and innovative environment. Take the next step in your career and join us at Inframark. Apply today!

Our dedication to sustainability and community impact drives us to ensure clean, safe water for future generations. Whether you're at the start of your career or looking for advancement, Inframark offers purpose-driven work and opportunities for growth. We offer an attractive salary package, including a generous benefits package with health, dental, and life insurance, 401(k) plan, paid time off, sick leave, holidays, and wellness plan.

Payroll Administrator

The Payroll Administrator executes accurate, timely, and compliant payroll for multi-state hourly and salaried employees in a complex, high-volume environment for bi-weekly and weekly payroll cycles. You'll own end-to-end pay cycle activities in Dayforce (time & attendance, earnings/deductions, garnishments, taxes, and off-cycle runs.)

What You'll Do

• Prepare and process weekly and bi-weekly payrolls and certified payrolls
• Serves as primary day-to-day contact for employee inquiries
• Import/validate time from Dayforce Time or other timekeeping integrations; research exceptions, missed punches, and approvals; resolve with managers before payroll close.
• Calculate and validate earnings (regular, overtime, shift, differentials), bonuses, retro, and special pay per federal/state wage and hour rules and company policy.
• Maintain employee payroll records (direct deposit, W-4/state tax, home/work locations, earnings, deductions
• Set up and maintain state/local tax jurisdictions; coordinate new SUI and local tax accounts as needed.
• Monitor compliance with FLSA, state/local wage and hour laws (OT, meal/rest premiums where applicable), and union or site-specific rules (where applicable).
• Support quarter-end/year-end close activities (W-2/W-2c review, fringe benefits, imputed income, year-to-date balancing).
• Perform pre- and post-payroll controls (gross-to-net reasonableness, variance checks, negative pay, missing taxes, high-value transactions) and resolve discrepancies before committing payroll.
• Collaborate with HRIS and Payroll leadership on Dayforce configuration tests (earnings codes, deduction/tax rules, workflows) and continuous improvement.
• Maintain SOPs, checklists, and calendars for each pay cycle; propose and implement automation/controls to reduce defects and cycle time.
• Track and report cycle KPIs and drive root-cause actions to improve accuracy and employee experience.

What You'll Bring

• Certified payroll knowledge including knowledge of Davis-Bacon Certified Payroll reporting and filing the reports using LCP tracker and WH-347 forms is required
• 4+ years of end-to-end, multi-state, union/non-union payroll processing
• 2+ years' experience establishing and maintaining tax jurisdictions
• 2+ years of payroll processing experience using Dayforce
• Knowledge of payroll tax, wage and hour (FLSA), overtime rules, and final pay requirements; ability to research state/local nuances.
• Strong Excel skills (vlookups/index-match, pivot tables, text/date functions) to audit and reconcile large datasets.

Competencies

• Detail orientation & controls discipline
• Problem solving & judgment under tight deadlines
• Confidentiality & data integrity
• Collaboration across HR/Benefits/Finance/HRIS
• Continuous improvement mindset

Work Environment & Physical Requirements

• Hybrid office environment with peak-period intensity around payroll close, quarter-end, and year-end.
• Ability to sit/stand at a computer, review large spreadsheets, and manage time-sensitive tasks.
• Limited travel (<10%) to sites or team meetings as needed.
• Schedule & Pay Standard business hours with flexibility during payroll close and year-end. Pay range commensurate with experience and market.

To support a safe and secure workplace, all offers of employment are contingent upon the successful completion of background screening, drug testing, and driving record review where applicable.

Inframark is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against based on disability.