Office Administrator

Job Description JOB DESCRIPTION The Office Administrator is responsible for the overall management of the office administrative activities, including general administrative policies and procedures. This position executes decisions of the Firm, works with principals and business line leaders, and serves as the liaison between principals, staff, the local office and other offices within the Firm. The Office Administrator is charged with making all decisions regarding administrative issues within the location(s). Job Summary Job Summary The Office Administrator is responsible for the overall management of the office administrative activities, including general administrative policies and procedures. This position executes decisions of the Firm, works with principals and business line leaders, and serves as the liaison between principals, staff, the local office and other offices within the Firm. The Office Administrator is charged with making all decisions regarding administrative issues within the location(s). The work associated with this position is performed onsite at one or more BDO offices. Job Duties Manages day-to-day operations of the facility, ensuring proper office functioning and maintaining relationships with local vendors and property management to resolve issues. Completes annual office budgets and monitors expenditures to ensure compliance with budget. Drives consistency by understanding and championing systems and processes for business lines, providing guidance to other offices, and partnering with National Real Estate for space management and logistics. Implements training programs for administrative staff, coordinates local purchasing and inventory control, and provides support to business lines as a primary or backup resource. Welcomes new employees, assists with onboarding processes, and partners with various teams to manage administrative support for activities such as events, proposals, and presentations. Other duties as required. Supervisory Responsibilities Supervises the day-to-day workload and oversight of administrative team members. Evaluates the performance of direct and indirect reports, provides performance feedback as appropriate, and assists in the development of goals and objectives to enhance their professional development. Ensures administrative team members are trained on all relevant software, resources, and processes. Education High school diploma, GED, or equivalent, required. Bachelor’s degree, preferred. Qualifications, Knowledge, Skills and Abilities Committed to working onsite at one or more BDO offices. Superior written and verbal communication skills, including advanced knowledge of current grammar and punctuation standards allowing for proactive and successful interaction with various levels of management and firm personnel. Solid judgment and reasoning skills. Strong critical thinking skills to assess situations, apply knowledge and best practices to resolve issues. Strong management and delegation skills to effectively lead and direct administrative team. Ability to maintain a professional demeanor and level of patience when dealing with difficult situations. Ability to work in a deadline-driven environment while handling multiple projects and tasks simultaneously with a focus on details. Capable of successfully multi-tasking while working independently or within a group environment. Ability to conduct meetings, deliver presentations and speak in front of groups. Ability to demonstrate support for Firm goals, objectives and initiatives. Ability to have a proactive approach to problem-solving by providing effective solutions. Ability to generate and produce various reporting in software systems. Ability to manage high confidentiality information. Experience Two (2) or more years of management experience or five (5) or more years of administrative experience, required. Experience in a professional services firm, preferred. Prior project management experience, preferred. Prior administrative experience, preferred. Software Proficiency in Microsoft Office Suite, required. PeopleSoft, Oracle, or comparable enterprise resource planning (ERP) software experience, preferred. Adobe Acrobat experience, preferred. Other Knowledge, Skills & Abilities Committed to working onsite at one or more BDO offices. Superior written and verbal communication skills, including advanced knowledge of current grammar and punctuation standards allowing for proactive and successful interaction with various levels of management and firm personnel. Solid judgment and reasoning skills. Strong critical thinking skills to assess situations, apply knowledge and best practices to resolve issues. Strong management and delegation skills to effectively lead and direct administrative team. Ability to maintain a professional demeanor and level of patience when dealing with difficult situations. Ability to work in a deadline-driven environment while handling multiple projects and tasks simultaneously with a focus on details. Capable of successfully multi-tasking while working independently or within a group environment. Ability to conduct meetings, deliver presentations and speak in front of groups. Ability to demonstrate support for Firm goals, objectives and initiatives. Ability to have a proactive approach to problem-solving by providing effective solutions. Ability to generate and produce various reporting in software systems. Ability to manage high confidentiality information. Salary Range California Range: $77,000 - $128,000 Colorado Range: $75,000 - $90,000 Maryland Range: $90,000 - $115,000 Minnesota Range: $75,000 - $90,000 NYC/Long Island/Westchester Range: $95,000 - $120,000 Washington Range: $85,000 - $95,000 About Us Join us at BDO, where you will find more than a career, you’ll find a place where your work is impactful, and you are valued for your individuality. We offer flexibility and opportunities for advancement. Our culture is centered around making meaningful connections, approaching interactions with curiosity, and being true to yourself, all while making a positive difference in the world. At BDO, our purpose of helping people thrive every day is at the heart of everything we do. Together, we are focused on delivering exceptional and sustainable outcomes and value for our people, our clients, and our communities. BDO is proud to be an ESOP company, reflecting a culture that puts people first, by sharing financially in our growth in value with our U.S. team. BDO professionals provide assurance, tax and advisory services for a diverse range of clients across the U.S. and in over 160 countries through our global organization. BDO is the first large accounting and advisory organization to implement an Employee Stock Ownership Plan (ESOP). A qualified retirement plan, the ESOP offers participants a stake in the firm’s success through beneficial ownership and a unique opportunity to enhance their financial well-being. The ESOP stands as a compelling addition to our comprehensive compensation and Total Rewards benefits* offerings. The annual allocation to the ESOP is fully funded by BDO through investments in company stock and grants employees the chance to grow their wealth over time as their shares vest and grow in value with the firm’s success, with no employee contributions. We Are Committed To Delivering Exceptional Experiences To Middle Market Leaders By Sharing Insight-driven Perspectives, Helping Companies Take Business As Usual To Better Than Usual. With Industry Knowledge And Experience, a Breadth And Depth Of Resources, And Unwavering Commitment To Quality, We Pride Ourselves On Welcoming diverse perspectives and understanding the experience of our professionals and clients Empowering team members to explore their full potential Our talented team who brings varying skills, knowledge and experience to proactively help our clients navigate an expanding array of complex challenges and opportunities Celebrating ingenuity and innovation to transform our business and help our clients transform theirs Focus on resilience and sustainability to positively impact our people, clients, and communities BDO Total Rewards that encompass so much more than traditional “benefits.” Click here to find out more! Benefits may be subject to eligibility requirements. Equal Opportunity Employer All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status. "BDO USA, P.A. is an EO employer M/F/Veteran/Disability" #J-18808-Ljbffr BDO USA