Assistant - Administrative

Objective Provide clerical assistance to the department manager(s) with all paperwork flow such as work orders, invoices, and other administrative tasks. Description Provide clerical assistance to the department manager(s) with all paperwork flow such as work orders, invoices, and other administrative tasks. Responsibilities Completes time card reports at the beginning of every week Completes, copies, and files daily invoices for Rental stores as assigned Answers phones and gets general information from customers for sales team Assists sales department with filing open and closed contracts Assists service department with paperwork Orders supplies, business cards, mailers, and all printing Tracks vacation days, personal leave days, and sick days for the rental branches, as assigned Keeps track of petty cash for Rental Service Manager Takes payments from customers for sales, parts, and service invoices Aids in marketing and special events planning as assigned by supervisor Performs other related duties as assigned Qualifications Knowledge, skills, and abilities typically acquired through a high school education At least 1 year of office/clerical work experience Must be able to work unsupervised on occasion Must have strong organizational skills Strong computer skills, including experience using Microsoft Office software such as Word and Excel Must be willing to travel occasionally to other branches as needed Excellent communication skills, including verbal, written, and listening Moderate analytical skills including problem solving and the ability to interpret policies, procedures and guidelines Excellent customer service skills The duties and responsibilities described here are not a comprehensive list, and the scope of the job may change as necessitated by business demands. MacAllister Machinery Co Inc. is an Equal Opportunity Employer (EEO) #J-18808-Ljbffr MacAllister Machinery Co., Inc.