Property Administrator | Administrative Coordinator

Administrative Services Coordinator | Pay: $19.68 hrly + Annual Bonus

Village Green is seeking a highly organized and detail-oriented Administrative Services Coordinator to provide critical administrative and operational support to our corporate leadership team. This role is ideal for professionals with experience as an Administrative Coordinator, Operations Coordinator, Office Coordinator, Property Administrator, or Project Coordinator who thrive in fast-paced environments and enjoy keeping teams organized and running efficiently.

The successful candidate will excel at managing reports and data, tracking projects and follow-up actions, delivering exceptional customer service, and supporting multiple leaders and business initiatives. Strong communication, organizational, and multitasking skills are essential for success in this role.

With a 100-year history, we're one of the oldest and most experienced management companies, and we have room to grow in the rising apartment industry. 

We offer an outstanding benefits package including...
- 401K, with a match!!!!
- Medical
- Dental
- Vision
- Bonus program

Job Description

Key Responsibilities

• Use office software (Yardi, OneDrive, Docusign, Microsoft Office) to manage documents and communications effectively.

• Maintain and update databases/reports, ensuring the accuracy and security of data

• Create and manage Excel spreadsheets for reporting, tracking, and analysis purposes.

• Coordinate virtual communications (TEAMS), including meetings, webinars, and team collaboration.

• Collaborate with individuals at all ranks and across multiple departments to facilitate smooth workflows.

• Assist in planning and organizing departmental or organizational activities and events.

• Monitor and prioritize tasks to meet deadlines without compromising quality.

• Prepare reports, presentations, and correspondence as needed.

• Handle sensitive and confidential information with discretion.

• Partner with corporate leaders and property managers across the organization.

• Own and coordinate administrative processes that drive operational success.

• Manage reporting, project tracking, and customer service activities.

• Play a key role in maintaining organization, efficiency, and communication across teams.

Qualifications

• Proficiency in office software (e.g., Microsoft Office).
• Strong skills in database management and spreadsheet creation (e.g., Formatting Excel).
• Excellent virtual communication skills, including familiarity with platforms such as Teams.
• Exceptional attention to detail and ability to multitask effectively.
• Strong verbal and written communication skills.
• Proven ability to work collaboratively with diverse teams and individuals across various organizational levels.
• Outstanding organizational skills and the ability to prioritize workload.
• Previous experience in an administrative or coordination role.
• Familiarity with project management tools or software.
• Ability to adapt to fast-paced environments and handle shifting priorities.

#INDVGPM

Additional Information

Village Green is an equal opportunity employer committed to cultivating an inclusive and diverse workplace. We welcome and encourage all qualified individuals to apply, regardless of personal characteristics or background.

As part of our hiring process, all employment offers are contingent upon the successful completion of required background checks. Village Green maintains drug-free workplace locations, and pre-employment drug testing is required.

We also participate in E‑Verify to confirm employment eligibility in accordance with federal law.