Accounts Payable Specialist-Durham

About NCSSM North Carolina School of Science and Mathematics (NCSSM) a constituent of the University of North Carolina System, is a world‑class public high school with statewide reach empowering academically talented students from every corner of the state to design their own future. We offer our Residential high school program in Durham and Morganton for juniors and seniors, our Online supplementary honors program, and individual virtual daytime Connect courses in partnership with local high schools, all tuition free. Our wide array of summer offerings for rising five‑through 12th‑graders includes free opportunities for in‑state students alongside paid options for students from anywhere in the world. Specializing in science, technology, engineering, and math and embracing the fine arts and humanities, NCSSM has become the model for 18 such specialized schools around the globe since its founding in 1980. For more information visit ncssm.edu. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity or expression, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran or national guard. If you are an individual with disabilities requiring accommodations in the application and interview process, please contact us at View email address on click.appcast.io. Description of Work CLOSING DATE: Wednesday, July 8, 2026. This position will close at 11:59 p.m. the night before the end date listed. POSITION TYPE: Permanent, 12‑month, SHRA, FLSA Non‑exempt, 1.0 FTE. NCSSM and the Business Office foster an environment of collaboration across departments and divisions and support community‑engaged service and research. This role is eligible for a flexible, hybrid work schedule following the initial training period, reflecting our commitment to a healthy work‑life balance. Responsibilities Manage disbursement of general fund state appropriations and receipts for the agency through an automated accounts payable system. Review incoming invoices for accuracy, vendor terms, and relevant Purchase Order/Requisition information; follow‑up and resolve price discrepancies. Acquire verification of receipt for item(s) or service(s) via packing slip, SPA, or authorizing signature. Research invoice(s) without documentation to determine requester and/or destination. Verify payment has not already been processed and process invoices for payment via the automated Accounts Payable system. Disburse payment for invoices; follow‑up on pending Purchase Orders not processed for payment and notify the Purchasing Office of completed purchase requisition orders. Reconcile vendor statements to ensure that outstanding invoices are paid or in the process of being paid in a timely manner. Maintain master vendor files. Process Escheats on an annual basis according to the state escheat policy. Review 1099 forms before being processed by the Office of State Controller. Process travel reimbursements, travel advance requests, and board of trustees reimbursements. Perform account analysis of any Accounts Payable transactions; prepare financial reports and written responses to resolve concerns of intra‑agency administrators, faculty, and staff. Interact professionally daily with outside vendors, departmental staff, students, and resolve problems and concerns, distribute financial reports, submit deposits, and maintain a high level of resourcefulness. Complete monthly bank reconciliations for Student Constituent Support Services (SCSSI) and resolve any errors with the SCSSI coordinator. Process invoices for Student Activities that correlate with all receipt‑supported activities at NCSSM. Perform internal auditing functions under the general supervision of the Accounting Manager, including selecting invoices, checks, and journal vouchers to audit and verifying documentation. Print checks for the weekly check run, post journal entries, requisition funds for the check run and other duties as assigned. Update Business Office forms annually, prepare independent contracts for services, file invoices from weekly check run, and other duties as assigned. Knowledge, Skills, and Abilities Considerable knowledge of government accounting methods, procedures, and accounting practices. Basic knowledge of program laws and regulations. Knowledge of a variety of technology, financial systems, and software packages to create and maintain data. Ability to develop formulas for moderately complex spreadsheets. Ability to verify and ensure accuracy and validity of moderately complex transactions. Ability to examine accounting records to assure adherence to accounting standards and regulations. Ability to maintain and manage accounting records of moderate variety and complexity, including preparation of financial statements and reports. Ability to supervise a financial function of moderate complexity. Ability to resolve problems of moderate complexity and select the best solution from several options where no precedent exists. Ability to implement process improvements in the work unit. Ability to interpret oral and written guidelines to solve problems. Ability to explain and interpret financial information. Knowledge of internal and external policy and procedures governing disbursements of state funds. Ability to interact professionally, both orally and in writing, with department heads, faculty, staff, external vendors and the Office of State Treasurer. Ability to work independently, prioritize work, and multi‑task. Strong organizational skills. Knowledge and experience of accounting methods, procedures and accounting practices, specifically auditing experience in Accounts Payable. Minimum Education and Experience High school diploma or equivalency and three years of experience in accounting work; or an equivalent combination of training and experience. Benefits NCSSM offers a comprehensive benefits package designed to support the well‑being, growth, and work‑life balance of employees. Highlights include generous vacation and sick leave; 12 annual holidays; paid parental, family medical, and community service leave; and flexible work schedules where applicable. Employees also enjoy access to the State Health Plan, multiple retirement options (including TSERS and ORP), supplemental retirement savings plans, tuition waiver benefits across the UNC System, and free access to on‑site facilities like a gym, library, and cafeteria. Additional perks include life insurance, disability coverage, flexible spending accounts, and membership eligibility with the State Employees Credit Union. EEO Statement The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices. Recruiter Contact Tracy Lynn Fullgraf Emails: View email address on click.appcast.io #J-18808-Ljbffr North Carolina School of Science & Mathematics