Executive Assistant

Lewis & Clark Capital (LACC) is the private equity investing arm of a family office (Lewis & Clark Holdings). We take a selective, pragmatic, and operator-focused approach to investing in the lower middle-market, and partner with successful founders and operators to help realize their vision of moving beyond success to significance. We take pride in our hardworking, tight-knit team and a company culture that is both welcoming and collaborative. While our environment is fast-paced, we balance it with relaxed social activities and an emphasis on supportive teamwork. Essential Duties and Responsibilities Provides overall coordination and support for Lewis & Clark Capital leadership team in order to help foster a high performing environment Acts as the Managing Director’s representative in dealings with third parties by exercising considerable judgment and discretion. Prioritizes and handles various incoming and outgoing correspondence. Independently provides general office and special project support as needed, ranging from routine to complex. Work closely with other Executive Assistants to support the LACC team as required. Coordinates the scheduling of individual calendars and on-site facilities/conference rooms. Assists with presentation and pitch decks for business meetings, i.e., pitch meetings, board of director meetings, shareholders, etc. May be requested to take meeting minutes. Manages corporate documentation (filing, printing, binding, etc.). Initiates correspondence; drafts letters and documents; collects and analyzes information; initiates telecommunications. Conducts research, reserves, and processes travel arrangements and provides travel support to Managing Directors. May also provide support to other team members as needed. Performs varying degrees of data entry and other clerical duties. Accurately creates email and mail correspondence accordingly. Prepare all personal and business reimbursable expense reports. Organizes annual calendar of events internally and externally. Updates and coordinates with other LACA entities when necessary. Coordinates board meeting schedules Personal administrative support as needed. Education Bachelor’s degree in Business Administration, Communications, Organizational Leadership, or a related field preferred. Equivalent professional experience supporting senior executives in complex, fast-paced environments will also be considered. Qualifications Executive Support & Business Acumen 5+ years of experience supporting senior executives, leadership teams, or partners in a fast-paced and dynamic organization. Demonstrated ability to anticipate executive needs, proactively manage priorities, and operate with a high degree of professionalism and sound judgment. Experience interacting with executives, board members, investors, and senior stakeholders in high-stakes or time-sensitive situations. Excellent written and verbal communication skills. Ability to build trusted relationships across teams while maintaining professionalism and discretion. Confidentiality & Professional Judgment Strong understanding of confidentiality, discretion, and professional boundaries. Proven ability to manage highly sensitive information and communications with the highest level of integrity and trust. Technology & Systems Proficiency Advanced proficiency with modern office technology including Microsoft Office or Google Workspace, calendar and scheduling systems, document management tools, and communication platforms (e.g., Slack, Teams, Zoom). Comfortable working across multiple technology systems and capable of basic troubleshooting of office technology and communication tools to maintain operational continuity. Demonstrates curiosity and openness to exploring emerging technologies, including AI tools, to improve productivity, streamline administrative processes, and enhance overall office efficiency. In collaboration with other team members, willing to test and deploy tools that improve workflow, documentation, scheduling, and communication. Problem Solving & Critical Thinking Strong analytical and critical thinking abilities with the capacity to quickly assess situations, identify solutions, and make sound decisions in real time. Resourceful and proactive in addressing issues before they escalated. Organization & Execution Exceptional organizational and time-management skills with the ability to manage multiple competing priorities with accuracy and attention to detail. Strong follow-through and commitment to delivering high-quality work. #J-18808-Ljbffr Lewis & Clark Capital