Receptionist

Office Coordinator / Front Desk Associate

This role serves as the first point of contact for visitors and employees, creating a welcoming and professional office environment while ensuring smooth day-to-day operations. The Office Coordinator / Front Desk Associate manages front desk activities, supports meetings and events, and provides administrative and office support to help the office run efficiently.

Responsibilities:

• Greet and assist guests, clients, and employees as they arrive, delivering a high level of customer service and hospitality.
• Serve as the face of the office by maintaining a positive, professional, and welcoming atmosphere at the front desk.
• Coordinate and support internal meetings, events, and office gatherings, including scheduling, logistics, and arranging catered lunches.
• Manage conference room reservations and support overall meeting coordination to ensure rooms and resources are properly allocated.
• Support office operations through calendar management, schedule coordination, and general administrative organization.
• Handle incoming and outgoing mail, shipping, and package distribution, including FedEx and postage meter processing.
• Partner with regional hub offices and internal support teams to ensure office needs, requests, and issues are addressed efficiently.
• Assist with administrative projects, reporting, and office support activities as needed by the office leadership team.
• Manage multiple priorities in a fast-paced environment while maintaining strong attention to detail and accuracy.
• Engage professionally with vendors and employees to coordinate services and support office activities.

Essential Skills:

• Strong customer service, hospitality, or front desk experience in a professional setting.
• Proven experience with event planning and meeting coordination, including booking conference rooms and planning lunches.
• Demonstrated ability to multitask and stay organized while managing a variety of administrative and office support responsibilities.
• Professional and welcoming demeanor with a passion for creating a positive office experience.
• Experience providing administrative support, including calendar management and schedule coordination.
• Ability to manage mail, shipping, and package distribution processes, including use of FedEx and postage meter systems.
• Strong communication and interpersonal skills to effectively engage with vendors, visitors, and employees.
• Proficiency with Microsoft Office and Microsoft Teams.

Additional Skills & Qualifications:

• Background in client service or hospitality is highly beneficial.
• Experience working at a front desk in a corporate or professional office environment.
• Comfort working closely with internal support teams and regional offices to coordinate services.
• Ability to adapt to changing priorities and maintain composure in a fast-paced environment.

Work Environment:

This position supports a professional office of approximately 150–200 employees, with moderate daily foot traffic of roughly 10–15 visitors and associates each day. The role is fully in-office, Monday through Friday, from 8:00 a.m. to 5:00 p.m. The 8:00 a.m. start time is firm, as office doors auto-unlock at that time and require someone to be present inside. The environment is collaborative and service-oriented, with regular interaction with office leadership, internal support teams, and regional hub offices. The workplace emphasizes professionalism, hospitality, and a positive office experience, with a focus on efficient meeting coordination, event support, and smooth front desk operations.

Job Type & Location:

This is a Contract position based out of Minneapolis, MN.

Pay and Benefits:

The pay range for this position is $22.00 - $23.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type:

This is a fully onsite position in Minneapolis, MN.

Application Deadline:

This position is anticipated to close on Sep 7, 2026.