Document Control Specialist

Title: Document Control Specialist

Location: Lewiston, NY

Duration:12 months

Hours Weekly: 37.5hrs/week

Skills

Document control–specific experience:

Experience working with:

o a. Document management systems (DMS)

o b. Controlled documents (policies, procedures, drawings, contracts, etc.)

o c. Version control and revision tracking

Knowledge of:

• Document numbering systems and file naming conventions

• Revision control and change management

• Document lifecycle (creation, review, approval, distribution, archiving)

• Controlled vs. uncontrolled documents

• Project closeout documentation and processes

Ability to:

• Maintain document logs, registers, and trackers

• Ensure documents meet formatting and quality standards

• Manage access rights and document security

• Retrieve and distribute documents quickly and accurately

• Organize data and manage multiple priorities; detail-oriented with a meticulous work ethic

• Communicate effectively, both in writing and verbally

Software & Tools:

• Office software: a . Microsoft Office (Word, Excel, Outlook, PowerPoint) – intermediate to advanced proficiency

• b. PDF tools (Adobe Acrobat or similar) – combining, editing, watermarking, etc.

• Document management systems (one or more): a. Procore, Vault, Maximo, DocuSign, or similar platforms

• General office tools: a. Scanners, copiers, multi-function printers, plotters b. Basic database or spreadsheet tracking tools.

Education:

• Associate’s or bachelor’s degree in Business Administration, Office Administration, Information Management, Engineering, Construction Management, or a related field preferred.

Equal Opportunity & Inclusion Statement

Cogent Infotech is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment where everyone feels welcome and valued. We encourage applications from individuals of all backgrounds, identities, abilities, and experiences. If you’re excited about this role but don’t meet every requirement, we still encourage you to apply

Application Process

Please submit your resume and a short cover letter through our online portal. Our process includes an initial resume review, a virtual interview, and a short technical assessment. If you need accommodations, feel free to inform us—we are happy to assist.

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