Administrative Assistant

Administrative Assistant

This role will provide administrative support to client Project in the Project Management office and its daily administrative duties and functions for the office. The successful candidate will perform a wide range of administrative and general duties of a highly responsible and confidential nature.

Responsibilities and Functions

The overall range of administrative support assistance includes:

• Typing general correspondence and other miscellaneous documents.
• Processing requests for:
• Special Mail delivery services.
• Scanning documents for formatting
• Maintaining File Systems:
• All Project Management Projects
• Basic Office
• Ordering and maintaining general office and computer stock supplies.
• Distribution of daily incoming mail.
• Schedule and assist with contractor safety orientation and badging.
• Follow up with client's points of contacts to ensure that appendix "D" (background check paperwork) was properly submitted to CARCO for clearance.
• Check Background Check Database for cleared contractors and advise client point of contact.
• Follow up with client Corporate Security on contractor background check clearance issues.
• Assist with maintaining the client contractor database.
• Assist with completing and filing of all contractor paperwork.
• Manage travel arrangements for PM staff.

Skills

• Proficient in Microsoft office programs including Excel, Word, PowerPoint & Outlook.

• Familiar with SAP

• Excellent ability to organize, multi-task and be detail-oriented.

• Recognize and maintain confidential information.

• Ability to plan and coordinate major projects with increased experience.

• Strong ability to manage time efficiently to undertake a variety of assignments.

• Expected to develop a thorough understanding of the Department's/Site's operations, organization & procedures.

Education and Certifications

• Minimum of 8 years of secretarial experience in progressively demanding environment

• High School Diploma or equivalency,

• two year degree preferred; 4 year desirable.

All your information will be kept confidential according to EEO guidelines.