Human Resources Assistant

HR Assistant

Since 1936 PenAir® Credit Union has been the catalyst where community, resources, and impact come together and produce a powerful force for good. We have a unique culture and we're passionate about it. Grown from the values we hold most dear, three guiding principles shape how we see the people we serve, the community around us, and our role within it. These guiding principles are Respect, Service, and Communerosity® and they're woven throughout our culture.

PenAir is where people and community, resources and expertise align with your values to create real impact. Generational impact through strong financial education and support. We care about the things you care about. As the largest and oldest credit union in Pensacola, Florida, with more than $2.5 billion in assets, our purpose is to enhance the lives of those we serve in the Florida Panhandle, Southern Alabama, and Virginia.

The HR Assistant provides operational support across payroll, benefits, recruiting, and employee programs to ensure accurate, compliant, and efficient HR service delivery. This role is responsible for maintaining data integrity, supporting employee lifecycle processes, and assisting with payroll and HR initiatives. The HR Assistant partners with the HR team and leadership to deliver responsive service while maintaining a high level of confidentiality and accuracy.

Major Duties and Responsibilities:

• Payroll Support
• Assist with payroll data entry, verification, and processing to ensure timely and accurate payroll for all employees.
• Prepare, organize, and maintain payroll records and reports (weekly, monthly, quarterly, year-end).
• Respond to employee and management inquiries regarding payroll procedures and issues.
• Maintain confidentiality and accuracy in all payroll-related tasks.
• Serve as backup for payroll processing as needed.
• HR Generalist & Recruiter Support
• Support benefits administration, including enrollments, claims, and employee communications.
• Help with new employee onboarding, orientation, and offboarding; ensure accurate HRIS data entry. Assist with reporting, including payroll reports, employee reports, and others as requested.
• Assist with scheduling interviews, communicating with candidates.
• Track requisitions and candidate progress in HRIS; assist with pre-employment screening and testing.
• Employee Experience Support
• Support employee wellness, recognition, and engagement programs by coordinating activities, preparing materials, tracking participation, and producing reports as requested.
• AVP of HR Support
• Provide administrative support for department-wide initiatives, compliance reviews, policy updates, scheduling, document preparation, and communication for the AVP of Human Resources.
• Performs other job-related duties as assigned.

Minimum Qualifications:

• Experience
• Three years to five years of similar or related experience, including preparatory experience.
• Education/Certifications/Licenses
• A two-year college degree or completion of a specialized course of study at a business or trade school equivalent to approximately 64 credit hours. Additional work experience may substitute on a year for year basis.
• Interpersonal Skills
• Courtesy and tact are essential elements of the job. Work involves personal contact with customers and others inside and outside the organization, generally regarding fairly routine matters for the purposes of giving and obtaining information or instructions, updating or referring. Communications generally require shorter and not in-depth discussions.
• Other Skills
• Accurate math skills, attention to detail, and organizational skills.
• Professional written and verbal communication skills required.
• Ability to manage multiple simultaneous priorities.
• Must maintain composure under the stress of deadlines & requirements.
• Ability to exercise highest level of discretion on both internal and external confidential matters.
• Proficiency with basic computer skills and Microsoft office.

This Job Description is not a complete statement of all duties and responsibilities comprising the position.