HR Administrative Assistant

POSITION SUMMARY:
Responsible for providing general administrative support to multiple disciplines within the Human Resources department while effectively handling sensitive, confidential employee information.


ESSENTIAL FUNCTIONS

Workforce Documentation + Compliance – Partner with HR Business Partners to document the employee lifecycle and capture in the HRIS, including but not limited to new hires, status changes, compensation actions, and terminations.

• Onboarding
  
  • Prepare new hire talking points for verbal offers.
  • Create and send official offer letters and packages to candidates, including initiation of background check and drug screen.
  • Monitor and manage status of pre-employment requirements and maintain contact with the candidate through the first day of employment.
  • Complete internal notifications, calendar invites, and schedule orientations with IT/Payroll/HR.
  • Complete Form I-9 documentation + submit E-Verify for new hires.

• Offboarding
  • Execute full offboarding processes.
  • Create + send termination letters and notifications. Collect resignation letters, if applicable.
  • Schedule Exit Interviews with HRBPs.

• Employee Lifecycle
  • Enter lifecycle events, including leave of absences, in UKG, ensuring data timeliness and accuracy.
  • Create, distribute, and track Employee Action Forms to reflect employee lifecycle events.
  • Prepare biweekly Green Folder (Payroll) materials.
  • Maintain electronic employee files.
  • Execute monthly random drug screening for workforce.

• Data Analytics + Reporting – Provide support with reporting through the HRIS.
  • Performance Reviews – Distribute and track 90-day Performance Reviews within UKG. Follow-up to ensure timely completion.
  • Security Clearances – Reconcile monthly report from the Facility Security Officer and update UKG. Provide verification letters as requested.
  • Create and distribute workforce metrics monthly dashboard.
  • Assist with annual ESG reporting.
  • Assist with ad hoc HRIS projects.
• Employee Experience
  • Create and distribute employee commitment awards.
  • Provide event planning and execution support.
  • Provide programs planning and execution support.

SECONDARY RESPONSIBILITIES

• Provide back-up support for HR and Office Management teams, as necessary.
• Manage non-employee contractor requests for account creations and terminations.
• Perform other job-related duties as assigned.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights notice from the Department of Labor.