Patient Access Manager

Job Description

Job Description

Benefits:

• 401(k)
• 401(k) matching
• Health insurance
• Opportunity for advancement
• Paid time off

American Family Care (AFC)

Founded in 1982 with a single location, American Family Care (AFC) pioneered the concept of non-emergency room care, providing treatment for injuries and illnesses in a convenient, lower-cost setting. Headquartered in Birmingham, Alabama, AFC has grown into the nations leading provider of accessible healthcare, with more than 400 company-owned and franchised centers across the United States, caring for over 3.5 million patients annually.

Position Summary

The Patient Access Manager is responsible for the daily operations of clinic-based patient registration activities across the organization. This role serves as a pivotal liaison between front-end clinic operations and Revenue Cycle support teams, ensuring seamless coordination that protects both the patient experience and the organization's financial integrity.

Key Responsibilities

Operational Oversight

• Oversees all primary patient access workflows, including but not limited to:
  • Insurance benefit verification and eligibility confirmation
  • Registration accuracy and data integrity across all patient encounters
  • Service pre-payment and upfront collections processes
  • Patient throughput and flow to minimize wait times and registration bottlenecks
  • Obtainment of required prior authorizations for scheduled and unscheduled services
  • Serves as an escalation point for complex registration, authorization, or collections issues, collaborating with payers, clinical staff, and billing teams as needed
  • Ensures compliance with all applicable federal, state, and payer regulations related to patient access, including HIPAA and CMS guidelines

Performance Management

• Develops, monitors, and reports on patient access key performance indicators (KPIs), including registration accuracy rates, authorization approval rates, point-of-service collection rates, and patient wait times
• Analyzes trends in registration errors, denials, and throughput to identify root causes and implement corrective action plans

Strategic Planning

• Develops and executes strategic direction for long-range registration process improvement, identifying opportunities to leverage technology, automation, and best practices
• Collaborates with Revenue Cycle leadership, IT, and clinical operations to evaluate and implement new systems or workflows that enhance efficiency and patient satisfaction
• Participates in organizational initiatives related to patient experience, payer contracting changes, and system upgrades as they relate to patient access

Staffing & Workforce Management

• Ensures clinics are appropriately and proactively staffed to meet registration volume demands, including planning for peak periods, leave coverage, and new clinic openings
• Partners with HR on recruitment, selection, and retention of registration staff
• Conducts regular performance evaluations and provides ongoing coaching and feedback

Training & Education

• Provides comprehensive onboarding support for new registration staff, ensuring proficiency in systems, workflows, and compliance requirements prior to independent practice
• Develops and delivers ongoing education programs to address process changes, payer updates, regulatory requirements, and identified performance gaps
• Fosters a culture of accountability, continuous learning, and patient-centered service within the registration team

Qualifications

Required

• Minimum 5 years of progressive healthcare leadership experience in a front office, patient access, or revenue cycle environment
• Demonstrated knowledge of insurance verification, prior authorization processes, and point-of-service collections
• Familiarity with healthcare regulatory requirements, including HIPAA and payer compliance standards
• Strong analytical skills with the ability to interpret KPI data and drive performance improvement
• Excellent communication, interpersonal, and team leadership skills
• Proficiency with electronic health record (EHR) and practice management systems
• Ability to travel up to 5-10%

This is a remote position.