Secretary

Job Description

Secretary/ administrative support - Job Outline
Engagement: 12-Month Contract
Work a 9/80 schedule (every other Friday off).

Location: Houston, TX | Work Arrangement: Onsite
Job Overview
Provides advanced administrative support and serves as liaison between the client, host companies, and Saudi professional interns participating in the Saudi Professional Intern Program. Work with Oil/Gas Managing Directors to handle all their scheduling, calendars, booking appointments, and administrative tasks.

Key Responsibilities

• Coordinate intern placements with existing and prospective host companies.
• Assist with contract discussions, negotiations, and execution.
• Liaise between the client, host companies, and intern candidates.
• Initiate and coordinate J-1 visa application paperwork.
• Monitor approved intern training budgets and assignment requirements.
• Maintain regular communication with interns and host companies.
• Collect monthly reports and timesheets.
• Coordinate performance appraisals twice during each assignment.
• Provide guidance on professional, technical, and personal matters as needed.
• Coordinate end-of-assignment needs, including housing, vacations, and return arrangements.
• Resolve outstanding post-assignment matters and assist with authorized financial deposits.
• Maintain accurate records and utilize company information systems and databases.
• Perform advanced administrative, reporting, spreadsheet, database, presentation, and information-management duties.

Qualifications

• Minimum 10 years of technical, secretarial, or administrative experience.
• Advanced proficiency with word processing, spreadsheets, databases, queries, macros, forms, graphs, reports, and presentations.
• Familiarity with company systems such as SAP, VIS-OE, ITS, SOC, SOL, PATIS, MIS, SAMS, VSMF, ASTM, and ASME preferred.

Job Requisition # 40418 #LI-JN1

A reasonable estimate of the pay range for this role is $40.00 - $50.00 per hour. The disclosed pay range estimate has not been adjusted for the applicable geographic differential associated with the location at which the position may be filled. The compensation decisions are dependent on the facts and circumstances of each case, such as skills and experience levels.

Meet APC

APC is a professional staffing and services organization focused on engaging people and positively impacting lives. As "Professionals serving Professionals"®, we take pride in providing our employees and contractors with the highest level of customer service and support.
APC is committed to creating a diverse work environment and is proud to be an Equal Opportunity Employer. All qualified candidates will receive consideration without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, disability, genetics, or veteran status.

Meet Your Recruiter

Jeff Nevez
Senior Strategic Recruiter

Senior Strategic Recruiter specializing in IT, Marketing, Sales, Data, and Professional recruiting, focused on thoughtful, quality hires that support sustainable business growth.

[email protected] Connect on LinkedIn


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Connect on LinkedIn


About Palo Alto, TX

Unlock your career potential in the vibrant job market around Palo Alto, Texas! Nestled in the heart of the Lone Star State, Palo Alto is not only known for its thriving economy but also for its charming blend of modern amenities and natural beauty. Home to iconic landmarks like the Palo Alto College and the South Park Mall, this area offers unparalleled growth opportunities in industries like tech, healthcare, and education. Discover the unique culture of Palo Alto through its diverse cuisine, art galleries like the McNay Art Museum, and theaters like the Tobin Center for the Performing Arts. With easy access to outdoor recreation at Mitchell Lake Audubon Center and the lovely Medina River, Palo Alto promises a fulfilling career and a delightful lifestyle. Dive into our job listings today and embark on a fulfilling journey in this enchanting region!