Executive Assistant

Job Description

Job Description

We are looking for an Executive Assistant to support senior leadership within a mission-driven non-profit organization in Cincinnati, Ohio. This contract opportunity with potential for a permanent role is ideal for a highly organized individual who can manage competing priorities, maintain clear communication, and keep executive operations running smoothly. The position will play a key role in coordinating schedules, travel, meetings, and presentation materials while serving as a dependable partner to leadership.

Responsibilities:
• Manage complex executive calendars, resolve scheduling conflicts, and ensure leaders are prepared for daily priorities and upcoming commitments.
• Arrange business travel from start to finish, including itineraries, reservations, and related logistics for executives.
• Coordinate executive-level meetings by preparing agendas, organizing materials, confirming attendees, and handling follow-up items.
• Develop, format, and refine board-facing presentations and other business documents with strong attention to accuracy and detail.
• Serve as a central point of administrative support for senior leadership, handling correspondence and helping maintain efficient office workflows.
• Track key deadlines, appointments, and action items to support timely completion of leadership initiatives and recurring responsibilities.
• Use Microsoft Outlook, Word, and Excel to create reports, manage communications, and organize information for executive review.• Proven experience providing administrative support to executives or senior leaders in a fast-paced environment.
• Strong ability to manage calendars, coordinate meetings, and balance multiple time-sensitive requests.
• Hands-on experience arranging travel and handling related scheduling logistics with a high level of accuracy.
• Proficiency in Microsoft Outlook, Microsoft Word, and Microsoft Excel for daily administrative and reporting tasks.
• Confidence preparing executive presentations and materials intended for board or leadership audiences.
• Excellent written and verbal communication skills, along with strong judgment and discretion when handling sensitive information.
• Highly organized approach to work with the ability to prioritize independently and maintain attention to detail.