Safety & Training Coordinator

Job Description

Job Description

Description:

New Hire Onboarding (Start to Finish)

• Own the complete onboarding process for all new hires from offer acceptance through 90-day integration

• Execute and manage a structured 30-60-90 Day Onboarding Plan for every new employee

• Coordinate all pre-employment requirements: documentation, uniforms, system access, and facility orientation

• Serve as the primary point of contact for new hires during the onboarding period

• Track onboarding milestones, provide progress updates to the OM and GM, and flag concerns early

Driver Trainer Program

• Manage and continuously improve the Driver Trainer Program for all route classifications

• Select, certify, and coach qualified Driver Trainers; hold them accountable to training standards

• Ensure all new drivers complete required behind-the-wheel training before solo operation

• Track trainer performance and trainee progression; document outcomes in personnel files

• Coordinate retraining for drivers involved in incidents or performance issues

SMS360 System Management

• Serve as the facility's primary administrator and subject matter expert for SMS360

• Ensure all required safety training assignments are created, tracked, and completed on time

• Pull compliance reports and present status to the GM on a regular cadence

• Troubleshoot system issues and coordinate with vendor support as needed

• Maintain accurate employee records and training histories within the platform

3rd Eye System Management

• Manage the 3rd Eye in-cab camera and telematics system for the fleet

• Review flagged events, coaching alerts, and exception reports on a defined schedule

• Coordinate with supervisors to deliver timely driver coaching based on 3rd Eye data

• Track driver behavior trends and report patterns to the GM

• Ensure system is fully operational; escalate hardware or connectivity issues promptly

Facility Inspections

• Conduct regular scheduled and unannounced facility inspections across the yard, shop, and office areas

• Document findings using standardized inspection checklists; issue corrective action items with deadlines

• Follow up to confirm corrective actions are completed and closed out

• Maintain inspection records and present summary reports to the GM

• Identify recurring hazards or compliance gaps and recommend systemic corrective measures

Weekly Safety Meetings

• Design and lead a weekly safety meeting program utilizing frontline supervisors as co-facilitators

• Build and maintain a rolling safety topic calendar aligned with operational risks and regulatory requirements

• Provide supervisors with meeting materials, talking points, and attendance rosters

• Track attendance and ensure compliance across all departments and shifts

• Document meeting records and maintain files for audit readiness

Incident Management

• Lead the incident response process for all injuries, vehicle accidents, property damage, and near-misses

• Work with supervisors to conduct thorough root cause investigations within required timeframes

• Complete all required documentation: incident reports, OSHA recordkeeping, and insurance notifications

• Develop and implement corrective action plans following each incident

• Track incident trends and present monthly summaries to the GM

• Maintain OSHA 300 log and ensure regulatory compliance at all times

Operations Supervisory PTO Coverage

• Serve as operational backup for supervisors during planned and unplanned absences

• Maintain working knowledge of each supervisor's responsibilities, routes, and team dynamics

• Coordinate coverage logistics with the GM in advance of scheduled PTO

• Ensure continuity of operations and accountability standards during coverage periods

New Supervisor Training Program (30-60-90 Day)

• Design, own, and execute a structured 30-60-90 Day Onboarding Plan for all newly promoted or hired supervisors

• Cover core competencies: attendance management, discipline documentation, safety accountability, and daily operations

• Partner with the GM to assess supervisor readiness at each milestone checkpoint

• Maintain training records and identify gaps requiring additional coaching or development

• Continuously refine the program based on operational feedback and supervisor performance outcomes

MINIMUM QUALIFICATIONS

• High school diploma or GED required; Associate's or Bachelor's degree preferred

• 3+ years of experience in transportation, waste, logistics, or field operations

• Prior experience in safety, training, or compliance roles strongly preferred

• Working knowledge of OSHA regulations and DOT compliance requirements

• Proficiency with digital systems; ability to learn and manage SMS360 and 3rd Eye platforms

• Strong written and verbal communication skills; bilingual (English/Spanish) a plus

• Valid driver's license with a clean driving record

• Ability to work a flexible schedule including early mornings and occasional weekends

KEY COMPETENCIES

• Organized and detail-oriented — nothing falls through the cracks

• Self-directed — drives results without constant oversight

• Accountability-focused — holds self and others to a standard

• Strong communicator — effective with drivers, supervisors, and management

• Calm under pressure — effective during incidents and high-stress situations

• Relentless follow-through — opens a task and closes it

PHYSICAL REQUIREMENTS

• Ability to work in an outdoor facility environment in varying weather conditions

• Occasional lifting of up to 50 lbs

• Ability to walk, stand, and inspect vehicles and facility areas for extended periods