Proposal Manager

Job Description

Job Description

Description:

Position Overview

We are seeking a highly skilled and adaptable Proposal Manager to lead complex proposal

efforts across multiple industries. This role requires a strategic thinker with strong execution

discipline who can manage concurrent pursuits, translate technical solutions into compelling

narratives, and ensure strict compliance with solicitation requirements.

The ideal candidate brings extensive experience in federal, state, and local government

proposals, thrives in fast-paced environments, and is comfortable collaborating with technical,

operational, and executive stakeholders.

Key Responsibilities

• Serve as Proposal Manager for assigned pursuits, overseeing planning, scheduling, and execution
• Develop proposal outlines, compliance matrices, storyboards, and annotated templates
• Lead color reviews (Pink, Red, Gold) and manage comment adjudication
• Ensure alignment between capture strategy, win themes, and technical narratives
• Coordinate inputs from SMEs, operations, pricing, legal, and subcontractor partners
• Maintain version control, production schedules, and submission readiness
• Support development of reusable content libraries, templates, and best practice tools
• Ensure proposals are compliant, compelling, and delivered on time

Essential Duties & Responsibilities

The Essential Duties and Responsibilities are intended to describe the general nature and scope of work performed in this position and are not intended to be an exhaustive list. Other duties may be assigned as business needs evolve.

• Manage end-to-end proposal development activities, including Sources Sought, RFIs, white papers, briefings, full proposals, evaluation notices, final proposal revisions (FPRs), and debrief support.
• Lead multiple concurrent proposal efforts, directing cross-functional proposal teams that may include subject matter experts (SMEs), writers, editors, graphic designers, reviewers, teaming partners, and production staff.
• Serve as the primary proposal interface with internal leadership and coordinate, as required, with Government Contracting Officials regarding solicitation questions, amendments, submission processes, negotiations, awards, and debriefs.
• Coordinate Non-Disclosure Agreements (NDAs) and Teaming Agreements (TAs) in collaboration with Contracts.
• Perform in-depth solicitation reviews and develop comprehensive Proposal Management
• Plans, including proposal schedules, outlines, compliance matrices, volume templates, data call instructions, and proposal contact lists.
• Direct and manage all phases of proposal execution, including planning, writing, editing, graphics development, reviews, production, quality control, and on-time submission.
• Schedule and facilitate proposal status meetings, data calls, and formal review cycles
• (Pink, Red, Gold), ensuring disciplined comment adjudication and issue resolution.
• Lead and participate in proposal strategy development, ensuring capture strategies, discriminators, and win themes are clearly articulated and consistently integrated across all volumes.
• Maintain a hands-on role in proposal development, including formatting, writing, editing, graphics development, table creation, resumes, covers, tabs, and submission packaging.
• Author and edit proposal content such as executive summaries, cover letters, management plans, technical narratives, staffing plans, past performance volumes, resumes, position descriptions, contract fact sheets, and RFI/Sources Sought responses.
• Coordinate and develop responses to prime contractor data calls, ensuring accuracy, consistency, and compliance.
• Synchronize technical and cost volumes by working closely with pricing teams to align staffing, labor categories, equipment, materials, and narrative assumptions with the cost proposal.
• Lead organization of cost volume inputs, including required forms and documentation
• Support cost staff with editing pricing narratives and ensuring consistency between technical and pricing volumes.
• Collaborate as part of a proposal team, supporting other Proposal Managers or writer as needed across the proposal portfolio.
• Support continuous improvement of proposal tools, templates, libraries, and lessons learned repositories.
• Occasional travel may be required.

Minimum Qualifications

• Bachelor’s degree in Business, Communications, English, Public Administration, Healthcare Administration, Criminal Justice, or a related field
• Minimum 10 years of relevant professional experience required
• Minimum 5 years of broad-based, progressive experience in business development, proposal development, and/or operational experience in the Federal government contracting market.
• Minimum of 5 years of Federal and/or state and local proposal management experience managing the development of proposals from inception to submission
• Proven ability to manage multiple proposals simultaneously and meet tight deadlines
• Proven competency and demonstrated understanding of Federal government operations
• Effective management of large-scale contract bids and client relations
• Ability to function in a fast-paced environment
• Excellent written and verbal communication skills
• Ability to handle Federal Contract Information (FCI) and Controlled Unclassified Information (CUI) data
• Strong working knowledge of FAR-based solicitations and Section L/M requirements
• Exceptional writing, editing, and compliance skills

Preferred Experience

• Experience with DHS, DoD, DOE, HHS, FEMA, FAA, VA, state/local governments, or healthcare systems
• Familiarity with security services (armed/unarmed, PSOs, force protection, physical security)
• Familiarity with medical and emergency services (EMS, paramedics, disaster medical staffing, clinical operations)
• Experience managing IDIQs, MATOCs, BPAs, and task-order driven proposals
• APMP certification (Foundation or higher) preferred but not required