Office Administrator

Office Administrator

Braun Intertec is seeking an office administrator to join our St. Cloud, MN office.

Responsibilities:

• Take calls placed to office location, provide information, and/or direct/forward appropriately. Operate and maintain phone system. Assist clients with routine requests and in the absence of the project manager
• Greet/direct/assist office/department visitors (both internal and external)
• Coordinate meetings, lunches, travel, and seminars/conferences including all logistical arrangements
• Department/office related expense and invoice coordination, including coding and submission to finance
• Create and maintain spreadsheets/documentation in order to track usage, purchase orders, and other statistical items as associated with office location/department
• Responsible for ordering and maintaining office supplies
• Prepares out-going mail, UPS shipments, and arranging for courier services
• Operates and maintains copiers, postage machine, and other various business equipment
• Prepare and assist with various power point presentations, forms, signs/flyers, and statistical reports
• Participate in production meetings, produce meeting minutes, generate/compile operations reporting
• Perform final formatting review and deliverable generation for reports/proposals: to include adherence to Braun Intertec document standards related to both Word and Adobe/PDF capabilities
• Verify and input data/information into a variety of software systems to be used for deliverables. (Can include OpenGround, OnBase, Microsoft Suite, D365, etc.)
• Assist with project file clean up and archiving
• Assist project management staff with organization of project information and documentation, (includes the ERP system, SharePoint, Metafield, etc.), including research of historical Braun Intertec projects
• Other duties, as assigned

Required Skills:

• Demonstrated ability to organize and prioritize multiple projects and tasks efficiently and simultaneously with minimal supervision
• Strong analytical and problem-solving skills
• Perform typing, data entry, and computer applications with a high degree of accuracy and efficiency
• Execute good customer service skills, with the ability to communicate effectively via telephone and e-mail
• Demonstrates commitment to working safely and fully participates in company's safety initiatives and policies
• Read and comprehend instructions, correspondence and memos
• Present information clearly and concisely in one-on-one and small group situations
• Add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals

Required Experience:

• High school diploma or equivalent required
• Associate's degree or college coursework preferred
• 1+ years experience required