Executive Assistant Senior - SOM Amb Care-APCF-Neurology

Description Your passion belongs at UNC Health. Join more than 56,000 teammates working together to improve the health and well-being of the communities we serve across North Carolina. Department: UNC Department of Neurology Work Schedule: Hybrid (In-office Monday, Wednesday, and Friday) Hours: 8:30 AM – 5:00 PM (with flexibility for additional days in the office based on business needs) Summary The UNC Department of Neurology is seeking a highly skilled, proactive, and polished Senior Executive Assistant to provide comprehensive, high-level administrative support to executive leadership. This pivotal role directly supports the Department Chair and the Associate Chair of Administration, while expanding administrative oversight to include the Vice Chairs for Ambulatory Services, Faculty Affairs, and Inpatient Services. As a primary conduit for leadership, the Senior Executive Assistant must navigate extensive time commitments and complex schedules with exceptional confidence, discretion, and professionalism. Executive & Clinical Leadership Support Comprehensive Calendar & Travel Management: Manages complex calendar commitments, coordinates strategic meeting schedules, and arranges intricate conference and travel logistics for the Department Chair, Associate Chair, and designated Vice Chairs. Vice Chair Allocation: Provides dedicated administrative workflows tailored to the unique clinical and academic needs of the Vice Chairs for Ambulatory Services, Faculty Affairs, and Inpatient Services. Correspondence & Screening: Screens incoming telephone calls, visitors, mail, and emails for executive leadership. Independently responds to routine correspondence and appropriately routes complex inquiries, communicating directly with patients, faculty, and external stakeholders as needed. Document Preparation: Write drafts of letters of support, faculty nominations, complex memoranda, and other high-level documents on behalf of the Chair and Vice Chairs. Information Management: Organizes and maintains confidential electronic and paper files, ensuring materials are current, secure, and readily accessible. Meeting & Committee Coordination Agenda & Materials Preparation: Researches, compiles, and prepares materials from multiple sources into unified presentations, briefs, or reports for executive meetings. Logistics & Documentation: Ensures agendas and supporting documentation are distributed to attendees well in advance of meetings. Prepares, finalizes, and distributes meeting recordings and official minutes. Departmental Operations & Event Leadership Event Orchestration: Leads the full lifecycle of event development, organization, and coordination for the department. This includes the annual Family Day, Holiday Party, faculty retreats, executive dinners, and general department meetings. Note: While the majority of this role occurs during normal business hours, attendance and coordination of select evening and weekend events are required. Administrative Team Guidance: Provides crucial backup support, mentorship, and operational guidance to the administrative support team.Operational Support: Serves as the department's parking and event coordinator, and manages data compilation to assist the Chair and Associate Chair with office space allocations for incoming faculty and staff. Preferred Qualifications & Core Competencies Professionalism & Confidence: Proven ability to communicate and demonstrate confidence at an exceptionally high level regarding all departmental, clinical, and institutional matters. Discretion: Demonstrated success in maintaining strict confidentiality and handling sensitive personnel, faculty, and clinical information. Technical Proficiency: Advanced skills in office support software, presentation design, and digital calendar management systems. Adaptability: Ability to balance competing priorities from multiple high-level executives (Chair, Associate Chair, and three Vice Chairs) in a fast-paced academic medical environment. Other Information Education Requirements: High School diploma or GED Licensure/Certification Requirements: No licensure or certification required Professional Experience Requirements: Four years of high level administrative/office management experience; preferably in support of a vice‑president or president of an organization. Knowledge/Skills and Abilities Requirements: Microsoft products: Outlook, Word, Power Point, communication and computer skills, time management, technical skills, calendar management, and meeting planning. Job Details Legal Employer: STATE Entity: UNC Faculty Physicians Organization Unit: SOM Amb Care-APCF-Neurology Work Type: Full Time Standard Hours Per Week: 40.00 Salary Range:$24.98 - $35.91 per hour (Hiring Range) Pay offers are determined by experience and internal equity Work Assignment Type: Hybrid Work Schedule: Day Job Location of Job: US:NC:Chapel Hill Exempt From Overtime: Exempt: No This is a State position employed by UNC Health Care System with UNC Health benefits. If, however, you are presently an employee of another North Carolina agency and currently participate in TSERS or the ORP, you will be eligible to continue participating in those plans at UNC Health. Qualified applicants will be considered without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, disability, status as a protected veteran or political affiliation. UNC Health makes reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as applicants and employees with disabilities. All interested applicants are invited to apply for career opportunities. Please email View email address on click.appcast.io if you need a reasonable accommodation to search and/or to apply for a career opportunity. #J-18808-Ljbffr