EVENTS & STEWARDSHIP COORDINATOR

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process. EVENTS & STEWARDSHIP COORDINATOR Development Full Time Professional Fort Lauderdale, FL, US 7 days ago Requisition ID: 1219 Salary Range: $48,000.00 To $55,000.00 Annually Boys & Girls Clubs of B roward C ounty Job Description Events & Stewardship Coordinator REPORTS TO: Director of Events

GENERAL FUNCTION:

The Events & Stewardship Coordinator is a member of the Events & Development Team and supports the stewardship and relationship-building of event sponsors, affinity groups, donors and other key event supporters. This includes maintaining accurate guest and donor information, supporting sponsor recognition and fulfillment , coordinating donor engagement opportunities, assisting with program ads and auction sponsorships, and helping strengthen relationships that originate through BGCBC events. The Coordinator also supports the planning, coordination and execution of Boys & Girls Clubs of Broward County fundraising events. The primary focus of this position is event coordination, logistics, guest management, sponsor support and other responsibilities that contribute to successful events. The ideal candidate will be enthusiastic, relationship-oriented, highly organized and eager to learn. This position provides an opportunity to develop a strong foundation in Events and non-profit fundraising, including donor stewardship and relationship management, with the potential for increased responsibility and professional growth within the organization.

KEY ROLES:

DONOR STEWARDSHIP:

Build and maintain positive relationships with event sponsors, affinity group members, event donors and other key supporters. Serve as a consistent point of contact for assigned sponsors and supporters before, during and after events. Ensure sponsors and donors receive appropriate recognition, communications and follow-up Use event guest lists and participation information to help identify opportunities for continued engagement and stewardship. Maintain a portfolio of current and prospective event-related and mid-level individual donors, with a focus on relationship building and increased engagement. Coordinate donor stewardship activities such as thank-you communications, donor recognition, impact information and follow-up after events. Maintain accurate donor and relationship information in the organization's CRM, including event participation, sponsorships, communications and other meaningful interactions. Coordinate and schedule BGCBC Club tours for event sponsors, affinity group members, donors and prospective supporters to provide opportunities to experience the mission firsthand. Work with appropriate BGCBC staff to ensure Club tours provide an engaging and meaningful experience for donors. Attend Club tours as needed and assist with appropriate follow-up. Work with the Director of Events and VP of Development & Events to identify event supporters who may have opportunities for deeper engagement with BGCBC. Support GenYou and other development/stewardship activities as requested.

EVENTS:

Assist with the planning, coordination and execution of BGCBC fundraising events and related activities. Support event logistics including venues, vendors, timelines, materials, registration, guest lists and event-day needs. Maintain accurate guest lists, RSVPs, seating information and other event-related records. Assist with event committee meetings, including preparation, follow-up and completion of assigned action items. Work closely with Event Chairs, committee members, volunteers, sponsors, vendors and BGCBC staff to support successful events. Assist with sponsorship fulfillment , recognition and event-related deliverables. Assist with the collection and coordination of program ads, including obtaining logos, company information and other materials from sponsors and affinity group supporters. Assist with identifying, soliciting and securing event sponsorships, donated auction items and experiences, and other revenue-generating opportunities. Assist with event communications, invitations, registration materials and other guest-facing materials. Provide on-site support at events, including setup, guest assistance, vendor coordination and other duties necessary for successful event execution. Assist with affinity group events and other assigned events throughout the year. Perform other event-related duties and special projects as assigned by the Director of Events.

RELATIONSHIPS:

Internal: Maintain close communication with the Director of Events and Events Team. Work collaboratively with Development, Marketing/Creative, Accounting and Club staff. Communicate effectively with Event Chairs, committee members, volunteers and other BGCBC staff. External: Maintain professional and positive relationships with sponsors, donors, affinity groups, volunteers, vendors, community partners and event committee members. Represent BGCBC in a professional manner at events, meetings, Club tours and other community activities.

QUALIFICATIONS / REQUIREMENTS:

Education & Experience: Bachelor's degree preferred but not required; relevant experience may be substituted. Entry-level candidates with relevant internships, volunteer experience, events experience, non-profit experience, hospitality, sales, customer service or other related experience are encouraged to apply. Previous event or non-profit experience is preferred but not required. Demonstrated interest in developing a career in events, non-profit fundraising and relationship building. Willingness to learn, accept direction and take on increasing responsibility. Knowledge & Skills: Strong organizational skills and attention to detail. Excellent verbal and written communication skills with strong follow-through. Ability to manage multiple projects, deadlines and priorities. Strong customer service and relationship-building skills. Ability to work independently while functioning effectively as part of a team. Proficiency with Microsoft Office programs, including Word, Excel and Outlook. Experience with CRM, event registration or fundraising software preferred; knowledge of Trellis, Blackbaud or Raiser’s Edge is a plus. Ability to maintain confidentiality and handle donor and organizational information appropriately. Ability to learn and effectively use donor management, event registration and fundraising software. Ability to communicate professionally with donors, sponsors, volunteers and organizational leadership. Positive attitude, professional demeanor and willingness to learn and grow. Transportation: Reliable transportation required to attend meetings, Club tours and events.

MANAGERIAL RESPONSIBILITIES:

This is a non-supervisory position. The Coordinator will work collaboratively with the Events Team and may assist with directing volunteers and event staff as assigned. The position is expected to take ownership of assigned responsibilities, meet deadlines, communicate proactively and demonstrate a willingness to learn and grow within the Events Department.

ENVIRONMENTAL & WORKING CONDITIONS:

Most work is conducted in an office setting; however, the position will regularly work at event venues, BGCBC Clubs, sponsor locations and other off-site locations. Evening and weekend work will be required periodically based on the organization's event schedule.

ESSENTIAL FUNCTIONS / PHYSICAL REQUIREMENTS:

The duties above indicate the essential functions of the job. The position requires the ability to manage multiple tasks with varying deadlines and communicate effectively through speaking, writing and reading with comprehension. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Position requirements include: Walking - Required during events and other activities; may walk throughout venues for extended periods. Talking - Frequently required to express or exchange ideas by means of the spoken word. Hearing - Required to hear spoken communication, including in busy event environments. Sight – Required for computer work, reviewing documents and monitoring event activities. Standing – May be required for sustained periods during events and other activities. Sitting – Required for office and computer work. Bending / Squatting – May be required during event setup, breakdown and other activities. Computer/Keyboard Use – Required for regular computer use, typing, entering donor and event information, responding to emails and preparing documents. Lifting – May occasionally be required to lift or move items up to 20 pounds. Communication – Strong speaking and writing skills are essential. Environmental Conditions – Work may occur in both indoor and outdoor environments. This job description is intended to provide a summary of the major duties and responsibilities of this position. It is not designed to contain, or to be interpreted as, a comprehensive inventory of all duties, responsibilities, qualifications, or objectives required of employees assigned to this position. Employees may be requested to perform other job-related tasks as needed. #J-18808-Ljbffr Boys & Girls Clubs of Broward County