Administrative Assistant

Executive Administrative Assistantonsemi is seeking a highly organized and proactive Executive Administrative Assistant to provide confidential and comprehensive support to a Vice President of a Business Division and their leadership team. In this role, you will be a critical partner, enabling executive efficiency through effective calendar management, operational coordination, and administrative excellence in a fast-paced, global environment.ResponsibilitiesProvide high-level, confidential administrative support to the VP of Business Division and leadership staff, ensuring seamless day-to-day operationsManage complex and dynamic executive calendars, optimizing scheduling efficiency and prioritizing critical business needsCoordinate domestic and international travel arrangements, including flights, accommodations, ground transportation, and visa/passport processingPrepare, review, and submit expense reports in compliance with company policies and timelinesPlan and coordinate executive meetings, including agenda preparation, materials development, and follow-up actionsOrganize and support internal and external meetings, including customer visits, conference room setup, and catering arrangements as requiredAct as a primary point of contact for incoming communications (emails, calls, mail), ensuring timely responses and proper prioritizationMaintain and update organizational charts, contact lists, and departmental recordsManage TEAMS sites and support SharePoint access requests, content updates, and user permissionsSupport cross-functional coordination by liaising with internal stakeholders, leadership teams, and external partnersHandle multiple projects simultaneously, ensuring timely execution and adherence to strict deadlinesAssist in purchase order creation, invoice tracking, and vendor coordinationManage office operations, including supply inventory, ordering, and workspace/seat assignmentsCoordinate IT equipment requests, onboarding/offboarding setup, and asset trackingPrepare documentation for international shipments, including compliance with Global Transfer Systems (GTS) requirementsDrive process improvements to enhance administrative efficiency and effectivenessMaintain the highest level of professionalism, confidentiality, and discretion at all timesQualificationsBachelor's degree or equivalent relevant experienceMinimum 7+ years of experience supporting senior leadership, including VP or C-level executivesProven experience managing complex calendars, travel logistics, and executive priorities in a fast-paced environmentSkills & CompetenciesAdvanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams) and collaboration toolsStrong organizational and time-management skills with exceptional attention to detailAbility to work independently with minimal supervision while maintaining high productivityExcellent problem-solving skills with a proactive, solution-oriented mindsetStrong interpersonal and communication skills, with the ability to interact effectively across all levels of the organizationHigh level of professionalism with a positive, approachable demeanorAbility to prioritize competing demands and manage multiple stakeholders simultaneouslyAdaptability and resilience in a rapidly changing, high-pressure environmentStrong sense of ownership, accountability, and commitment to delivering resultsonsemi is excited to share the base salary range for this position is $61,065.00 to $107,065.00 Range exclusive of fringe benefits or potential bonuses. The final pay rate for the successful candidate will depend on geographic location, skills, education, experience, and/or consideration of internal equity of our current team members. We also offer a competitive benefits package.About Usonsemi (Nasdaq: ON) is driving disruptive innovations to help build a better future. With a focus on automotive and industrial end-markets, the company is accelerating change in megatrends such as vehicle electrification and safety, sustainable energy grids, industrial automation, and 5G and cloud infrastructure. With a highly differentiated and innovative product portfolio, onsemi creates intelligent power and sensing technologies that solve the world's most complex challenges and leads the way in creating a safer, cleaner, and smarter world.About the TeamWe are committed to sourcing, attracting, and hiring high-performance innovators, while providing all candidates a positive recruitment experience that builds our brand as a great place to work. onsemi is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, ethnicity, color, religion, ancestry, national origin, age, marital status, pregnancy, sex, sexual orientation, physical or mental disability, medical condition, genetic information, military or veteran status, gender identity, gender expression, or any other protected category under applicable federal, state, or local laws. If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process, or are limited in the ability or unable to access or use this online application process and need an alternative method for applying, you may contact View email address on click.appcast.io for assistance.Job InfoJob Identification 2506182Job Category Administrative AssistantsPosting Date 07/31/2026, 08:19 PMDegree Level BachelorsJob Schedule Full timeJob Shift DayLocations 150 Rose Orchard Way, San Jose, CA, 95134, US