Legal Secretary/Administrative Assistant

Job Description

Job Description

The Legal Administrative Assistant provides essential support to a boutique firm specializing in corporate law, immigration law, litigation in state and federal courts, and labor and employment law. This role involves preparing legal documents, managing workflows, maintaining confidentiality, and facilitating communication with clients, counsel, and courts. The assistant coordinates appointments, organizes case files and law libraries, and assists with daily administrative tasks to ensure smooth and efficient legal operations.

Responsibilities

• Prepare legal papers and correspondence including summonses, complaints, motions, and subpoenas
• Manage legal workflows and document processing using legal practice management software
• Maintain confidentiality and control access to sensitive client files and information
• Communicate with clients, outside counsel, courts, and other parties via phone and email
• Schedule and coordinate appointments
• Organize and maintain law libraries, documents, and case files
• Assist with administrative and procedural tasks
• Assign, prioritize, and track workload to meet deadlines
• Prepare and distribute invoices for client billing and account expenses

Required Qualifications

• High school diploma or equivalent
• Minimum 1 year of experience in legal administration
• Excellent attention to detail

Preferred Qualifications

• Familiarity with legal terminology
• Proficiency in Microsoft Office Suite and Google Suite
• Strong time management and communication skills
• Experience handling confidential information with discretion
• Scheduling and billing/invoicing knowledge
• Excellent attention to detail and critical thinking abilities