ExecutivePersonal Assistant to CEO

Job Description Job Description Overview: A growing Managed Service Provider is seeking a highly organized and proactive Executive & Personal Assistant to provide comprehensive support to the CEO. This role combines the traditional functions of an Executive Assistant with those of a Personal Assistant, requiring a dynamic individual who can manage professional and personal tasks with discretion and professionalism. Responsibilities: Act as the point of contact among executives, employees, clients, and other external partners. Manage information flow in a timely and accurate manner, ensuring the CEO's involvement in priority matters. Manage executives' calendars, arrange meetings, and organize scheduling including travel arrangements and itinerary planning. Prepare and edit correspondence, communications, presentations, and other documents on behalf of the CEO. File and retrieve documents and reference materials. Conduct research, collect and analyze data to prepare reports and documents. Manage and oversee the CEO's personal commitments including travel arrangements, personal appointments, family engagements, and other personal tasks. Handle confidential documents ensuring they remain secure. Prepare financial statements, reports memos, invoices letters, and other documents. Handle basic bookkeeping tasks. Facilitate internal communication by distributing internal announcements, coordinating meetings, and hosting visiting executives. Take meeting minutes, accurately enter notes, and distribute them. Oversee projects and follow up on impending deadlines. Attend meetings and events as the CEO's representative when necessary. Qualifications: Proven experience as an Executive Assistant, Personal Assistant, or similar role with a track record of effectively supporting senior executives. Experience in managing multiple priorities, administrative coordination, and logistics. Well-organized, detail-oriented, ability to multi-task with great follow-up skills. Strong written and verbal communication skills. Exceptional ability to maintain discretion and confidentiality. Proficiency in Microsoft Office Suite and experience with scheduling and communication tools. Knowledge of office management systems and procedures. Skills: Excellent organizational and time management skills. Strong decision-making ability and attention to detail. Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners, and donors. Professional level verbal and written communications skills. Ability to anticipate needs and act upon requests independently. Education: Bachelor's degree in Business Administration, Communications, or a related field is preferred. Working Conditions: Office setting, though remote options may be available depending on the company’s needs. Standard business hours with flexibility required as dictated by the needs of the CEO. Benefits: Competitive salary and benefits package. Opportunities for growth and development within the company. Exposure to industry leaders and cutting-edge technologies. Dynamic and supportive work environment. This position requires a highly resourceful individual with strong emotional intelligence, self-motivation, and strong analytical skills. The ideal candidate will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure to handle a wide variety of activities and confidential matters with discretion. Job Type: Full-time Pay: $45,000.00 - $55,000.00 per year Benefits: 401(k) 401(k) matching Dental insurance Health insurance Health savings account Paid time off Retirement plan Schedule: 8 hour shift Monday to Friday Experience: Executive administrative support: 1 year (Required) License/Certification: US Citizenship (Required) Work Location: In person Company Description ORAM Cybersecurity Advisors provides quality IT services, solutions and consulting to small and medium sized businesses at a price they can afford. Whether they work from home or operate a multinational corporation, you will be a critical part in making sure our client networks are always operational. The individual will be working to support multi-platform, multi-site, 24x7 environments that include telephony, database, web, and application services. Company Description ORAM Cybersecurity Advisors provides quality IT services, solutions and consulting to small and medium sized businesses at a price they can afford. Whether they work from home or operate a multinational corporation, you will be a critical part in making sure our client networks are always operational. The individual will be working to support multi-platform, multi-site, 24x7 environments that include telephony, database, web, and application services. #J-18808-Ljbffr Oram Cybersecurity Advisors