Document Controls Specialist

Responsibilities

Kforce has a client that is seeking a Document Controls Specialist in Palo Alto, CA.What You'll Do:

• Process incoming and outgoing documents, ensuring proper formatting, cover sheets, and quality standards
• Upload and organize files in EDMS with appropriate metadata; maintain master document register and integrity
• Initiate, track, and expedite document review cycles; send notifications for overdue items
• Arrange documents into appropriate packages (design, turnover) and support project commissioning needs
• Serve as liaison between project teams, vendors, contractors, and internal departments
• Generate reports on document status, review cycles, and maintain project distribution matrix
• Develop training materials, documentation standards, and best practices for file naming and organization

Skills

• 5+ years of Document Control experience, or Bachelor's degree with 2+ years of experience
• EPC, R&D, Industrial or Manufacturing industry experience preferred
• Proficient with EDMS platforms (SharePoint, Autodesk Construction Cloud, OpenText, or equivalent)
• Intermediate to advanced skills in MS Office Suite; Basic scripting (PowerShell, VBA) a plus
• Detail-oriented with exceptional organizational skills
• Superior verbal and written communication skills; Capable of training non-technical staff
• Proven ability to maintain data integrity across large document sets (10k+ records)

The pay range is the lowest to highest compensation we reasonably in good faith believe we would pay at posting for this role. We may ultimately pay more or less than this range. Employee pay is based on factors like relevant education, qualifications, certifications, experience, skills, seniority, location, performance, union contract and business needs. This range may be modified in the future.


We offer comprehensive benefits including medical/dental/vision insurance, HSA, FSA, 401(k), and life, disability & ADD insurance to eligible employees. Salaried personnel receive paid time off. Hourly employees are not eligible for paid time off unless required by law. Hourly employees on a Service Contract Act project are eligible for paid sick leave.


Note: Pay is not considered compensation until it is earned, vested and determinable. The amount and availability of any compensation remains in Kforce's sole discretion unless and until paid and may be modified in its discretion consistent with the law.


This job is not eligible for bonuses, incentives or commissions.


Kforce is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.


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Kforce is a professional staffing services firm offering Technology and Finance & Accounting jobs with top employers nationwide. We specialize in providing contract, contract-to-hire and direct placement opportunities, with over 50 years of experience in the staffing industry. Kforce offers many consultants comprehensive benefits depending on employment status, including medical, dental, 401(K), life insurance and disability. Our vision is to be "the firm most respected by those we serve."