Health Office Administrative Assistant

Health Office Assistant

Purpose: Under the direct supervision of the nurse and administration, to assist with students in the Health Office, complete daily school attendance, and to free certified professional employees from non-professional duties to enable them to make a contribution to other aspects of the educational program, such as curriculum development.

Essential Job Functions:

• Record student visits to the nurse's office into a daily log.
• Assists with daily attendance calls and record-keeping.
• Assists with the copying and distribution of documents and other materials (e.g., correspondence, bulletins, reports).
• Assists in maintaining documents, files and records for the purpose of providing up-to-date reference.
• Assists with answering telephone calls, and provide information and assistance to callers.
• Assists in maintaining inventories of supplies and materials for the purpose of ensuring items' availability.
• Assists in supervising and managing students in non-classroom activities such as start / end of day duty (i.e. bus duty at dismissal).

Additional Duties:

• Perform any other related duties as assigned.

Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility.

Equipment Use:

Standard office equipment, such as personal computers and copiers.

Knowledge, Skills and Abilities:

• Ability to carry out instructions furnished in written or oral form.
• Ability to add, subtract, multiply and divide, and perform arithmetic operations as needed.
• Ability to understand, apply and use personal computers and software applications (e.g., Word).
• Ability to work with a diverse group of individuals.
• Ability to maintain confidentiality of information regarding students, employees and others.
• Ability to establish and maintain cooperative working relationships with students, staff and others contacted in the course of work.
• Ability to report work orally or in writing to supervisor as required.
• Effective writing and verbal communication skills.

Physical and Mental Demands, Work Hazards:

Work in standard office and school building environments. Ability to work outdoors during outdoor student activities.

Note: Also see the Summary of Physical, Sensory and Environmental Requirements Needed to Perform Essential Job Duties for this position.

Qualifications Profile:

Any combination of education and experience providing the required skill and knowledge for successful performance would be qualifying. Typical qualifications would be equivalent to: High School diploma or equivalent. Prior successful clerical experience preferred. FLSA Status: Non-exempt