Healthcare HR Assistant: Onboarding & Records

Overview Embark on a rewarding career with Westover Hills Baptist Hospital. If you are a compassionate healthcare professional eager to contribute to patient care, this is your opportunity where your skills make a difference every day. Join us in delivering exceptional healthcare with a personal touch. At Westover Hills Baptist Hospital, we understand that our greatest asset is our dedicated team of professionals. That’s why we offer more than a job – we provide a comprehensive benefits package that prioritizes your health, professional development, and work‑life balance. The available plans and programs include: Medical, dental, vision, and life insurance 401(k) retirement savings plan with employer match Generous paid time off Career development and continuing education opportunities Health savings accounts, healthcare & dependent flexible spending accounts Employee Assistance program, employee discount program Voluntary benefits, including pet insurance, legal insurance, accident and critical illness insurance, long‑term care, elder & childcare, auto & home insurance Note : Eligibility for benefits may vary by location and is determined by employment status Job Summary The Human Resources Assistant is responsible for data entry and personnel file creation and maintenance. Serves as the primary point of contact and provides general support to the Human Resources Department. Completes established competencies for the position within a designated introductory period. Other related duties as assigned. Responsibilities Greets employees and visitors to the department and assists them appropriately. Collaborates with the Recruiter, Employee Health, Payroll, IT/IS, and Education Department to ensure a smooth and timely new employee and transferred employee onboarding process from a documentation tracking standpoint. Assists as needed with most personnel transaction PCNs and executes related HRMS and other data entry. Creates and maintains all active and terminated employee files by establishing and maintaining the utmost level of confidentiality, both in filing standards and in the handling or communication of its contents. Researches, compiles, retrieves and/or copies employee records as needed for various approved purposes (e.g., subpoenas, employment verifications, employee transfers, JC audits, unemployment, counseling, AAP/EEOC reporting and compliance). Covers HR Department phones, answering inbound calls and directing them to the appropriate HR department employee when unable to answer caller’s questions. Other duties as assigned, to include but not limited to assisting the HR Department in the planning and execution of events intended to promote employee engagement and committee participation/coordination. Qualifications Minimum Education: High School Graduate or equivalent. Minimum Experience: Background in Human Resources. One year of Human Resources experience. One year office secretarial/clerical experience in a customer service environment; demonstrated communication skills (oral and written), interpersonal/customer service aptitude, organization/time‑management skills; proficiency with computer‑based software, particularly Microsoft Office suite products with experience using Excel, Word, and Outlook. Preferred Experience: Bilingual (English/Spanish). Organization Description Baptist Health System has more than 120 years of history of caring for our community and making a positive difference. Our system of care includes six full‑service hospitals, a specialized children’s hospital with a dedicated pediatric emergency unit, a comprehensive cancer care network, fitness and rehabilitation centers, a physician network, imaging centers, ambulatory services, and the Baptist School of Health Professions. Wherever you go in the Baptist Health System, you’ll find that we have the same goal to help people achieve health for life through compassionate service inspired by faith. EEO Statement Employment practices will not be influenced or affected by an applicant’s or employee’s race, color, religion, sex (including pregnancy), national origin, age, disability, genetic information, sexual orientation, gender identity or expression, veteran status, or any other legally protected status. Tenet will make reasonable accommodations for qualified individuals with disabilities unless doing so would result in an undue hardship. Tenet participates in the E‑Verify program. #J-18808-Ljbffr Baptist Health System