Executive Assistant

A growing investment management firm in Stamford, CT is seeking an Executive Assistant to support an executive with a variety of administrative duties.

Fully onsite

Hours: 7:45am–6:00pm (depending on business needs)

Base salary: $120-$150K base

Responsibilities:

• Serve as the primary support for the executive, ensuring seamless operations and communication.
• Coordinate schedules, travel arrangements, and meetings and occasionally accompanying family members.
• Prepare and manage internal materials, reports, and correspondence for various business activities.
• Act as the liaison between internal/external stakeholders, ensuring efficient information flow.
• Support marketing and client service initiatives, contributing to the firm's strategic goals.
• Maintain a high level of organization and prioritize tasks in a dynamic environment.
• Uphold the firm's values of integrity, excellence, and authentic communication.
• Prepare reports, memos, invoices, and other essential documents for business operations.
• Handle incoming correspondence, ensuring timely sorting and distribution.
• Utilize software tools for document creation, data management, and presentations.
• Maintain records databases and ensure accurate filing and retrieval of corporate documents.
• Provide excellent customer service to internal and external clients, fostering strong relationships.
• Assist in organizing and executing time-sensitive tasks, including occasional weekend responsibilities.

Requirements

• Bachelor of Arts degree required, with proven experience in executive assistant roles.
• Minimum 2 years of relevant experience, with a preference for candidates with 5 years.
• Proficiency in MS Office Suite and other relevant software tools.
• Strong organizational skills and ability to prioritize tasks effectively.
• Excellent written and verbal communication skills, with attention to detail.
• Ability to work in a fast-paced, regulated industry environment.
• Proactive problem-solving skills and strong decision-making capabilities.