Human Resources/Payroll

Hillsboro Post Acute offers a role focused on keeping people operations running smoothly, from employee orientation and HR compliance to accurate payroll processing. This onsite position in Hillsboro, OH supports the DSD/DON/Administrator with policy administration, hiring support, HR recordkeeping, and timely payroll transactions, while contributing to a respectful, professional workplace for staff, residents, and the public. What you will do Support new employee orientation by organizing required sessions and materials, including philosophy and objectives of care, resident rights, safety, infection control, and facility policies and procedures. Apply knowledge of legal requirements and government reporting regulations that affect HR functions, helping ensure policies, procedures, and reporting remain compliant. Assist with recruitment and onboarding, including candidate screening interviews and scheduling. Complete data entry for required HR information and gather information to prepare HR-related reports as needed. Prepare and update employment records for hiring, transferring, promoting, and termination activities. Administer employee benefits programs such as life, health, dental, and disability insurances, pension plans, vacation, sick leave, leave of absence, and employee assistance. Partner with the Risk Manager when needed on complex HR and WC (workers’ compensation) cases. Ensure in-services are scheduled timely and posted in designated areas; maintain current records of orientation and in-service attendance for each employee. Coordinate components of the safety program, including scheduling pre-employment and current employee health examinations and tests as directed. Document and/or coordinate required Fire/Internal Disaster drills. Maintain professional communication and promote good public relations on behalf of the facility; provide information by answering questions and requests. Assist with incident/accident documentation and file items in accordance with established policies and procedures. Contribute to payroll operations, including processing and monitoring garnishment orders and other items impacting payroll specifications. Manage payroll workflow by reviewing and approving changes in exemptions, insurance coverage, savings deductions, and job titles, along with department/division transfers. Process payroll by directing paycheck or electronic transfer production; prepare reports on earnings, taxes, deductions, leave, disability, and non-taxable wages, and handle manual checks. Support termination payroll by preparing and processing termination checks within appropriate timeframes. Determine payroll liabilities by approving calculations for federal and state income and social security taxes, plus employer social security, unemployment, and workers’ compensation payments. Monitor sick and vacation accruals, complete employment verification tasks, and prepare payroll allocations reports for the finance team. Reconcile payroll prior to transmission, validate and report results, resolve payroll discrepancies, and maintain confidentiality to protect payroll operations. Regularly complete audits and corrective actions to help ensure the facility remains in compliance. Complete other duties as assigned by the supervisor/DON/Administrator, including participation in facility surveys and working rapport across departments. Benefits Life, health, dental, and disability insurances Pension plans Vacation Sick leave Leave of absence Employee assistance Requirements High School Diploma or equivalent required Two years of college education preferred 2 years of administrative experience, preferably within an HR department (highly desirable) Strong interpersonal and customer service skills Ability to read, analyze, and interpret business periodicals, professional journals, technical procedures, and governmental regulations Ability to write reports, business correspondence, and procedure manuals Ability to present information and respond to questions from managers and employees Ability to apply fractions, percentages, ratios, and proportions to practical situations Ability to solve practical problems where only limited standardization exists Ability to interpret instructions in written, oral, diagram, or schedule form Knowledge of clerical functions and computer literacy Knowledge of office machines and equipment Supervisory responsibilities This position may have supervisor responsibilities for a HR Assistant . Physical demands Occasionally lift and/or move up to 25 pounds Prolonged use of a desktop or laptop computer Regularly required to sit, stand, walk, talk, read, and hear Frequent use of office equipment including copier/scanner/fax, telephone, and calculator May be necessary to assist in evacuation of residents during emergency situations Travel by auto or airline may be required Work environment The noise level in the work environment is usually low to moderate. #J-18808-Ljbffr