Secretary

Transportation & Maintenance Department Secretary The Highland Local School District has an opening for one (1) Transportation & Maintenance Department Secretary. The position will be for 260 days per school year, 8 hours per day, 6:00 AM 2:30 PM. Qualifications: High School Diploma or G.E.D. is required. This person will also need to obtain background checks. Job Duties: Under the general supervision of the Transportation & Maintenance Supervisors, the Secretary in the transportation & maintenance office will organize, coordinate, and perform responsible clerical and secretarial duties specific to his/her job assignment. The person will also conduct the daily and clerical operation of the transportation & maintenance office unit without initial assignment or direction from supervisor. Specific Duties: Answer all phone calls and respond to parent concerns and complaints, late buses, etc. in a professional and courteous manner. Provide clear and timely communication regarding transportation, maintenance, scheduling, and facility-related matters. Communicate with vendors, contractors and service providers. Check voice mail for bus drivers and custodians calling off. Assign coverage for all bus routes, field trips and athletic trips. Post and assign field trips and athletic trips as required by the bus driver's contract. Document/create memos to drivers for routing and student changes. Operate bus-routing software program. Maintain records for van drivers, bus drivers, schedules, attendance, and purchasing. Monitor and maintain ODE Transportation requirements in Google Drive. Knowledge of drug testing for bus drivers. Assist with arranging for bus driver physicals. Knowledge of fleet maintenance program. Knowledge of Ohio Pupil Transportation Operation and Safety Rules and related compliance documentation. Receive and document all bus driver, custodian, and maintenance employee absences. Daily absence reporting, ensuring that employee absences are entered into ESS. Log and process all bus conduct reports and incident reports. Respond to building administrators to assist in viewing bus videos. Keep records of student counts, bus evacuations, and information required for the T-1 and T-2 reports. Keep track of parochial days to make sure our drivers drive the required number of days. Keep track of all parochial schedules and corresponding driver schedules. Assist with notifying all parochial schools with start-of-school. Notify all building secretaries of information needed for the next school year. Processing and confirmation of "Payment in Lieu of Transportation" forms. Maintaining all driver records pertaining to background check compliance. Complete all payroll documents and time sheets. Work closely with bus mechanics (ordering parts, conducting inventory). Provide secretarial support to Supervisor of Maintenance, Buildings and Grounds, including correspondence, ordering, inventory, budgeting, purchase orders, and scheduling, as needed. Assist supervisors with special projects, departmental initiatives, and district events. Provide Administrative support during weather-related events, transportation disruptions, emergencies, and other situations requiring immediate coordination. Perform other duties as assigned by the Transportation Department Supervisor and the Maintenance Department Supervisor. This position will require some limited evening and weekend hours as needed for weather events, extracurricular events, trips, Drive the Bus events, etc. Salary: The person selected to fill this position will be placed at the appropriate step of the salary schedule contained in the negotiated agreement between the HSSA and the Highland Board of Education, currently $25.34 - $33.42 per hour, dependent upon like experience. Application Procedure: Anyone interested with the appropriate certification may submit a letter of interest and resume to the attention of Bruce Berry View email address on click.appcast.io by 4 PM on or before the due date. The letter of interest should outline how the qualifications are met. North Coast Council Application Consortium