Payroll Administrator

Job Description

Job Description

Job Title: Project Payroll Administrator

Job Description

The Project Payroll Administrator oversees, monitors, and controls all project financials related to payroll and job costing, ensuring organized, accurate, and timely financial information for construction projects. This role focuses on tracking labor and other project costs, processing payroll hours, and preparing detailed reports and invoices that support reliable project financial performance.

Responsibilities

• Track and monitor project costs, including labor, materials, equipment, and subcontractors, to support accurate job costing.
• Track time for field labor on construction sites and submit daily timesheets in a timely and accurate manner.
• Input project and payroll data into customer-specific databases such as Track, SAP, and CCM while maintaining data integrity.
• Coordinate weekly payroll hours to ensure accurate and timely paychecks for project personnel.
• Interact regularly with supervision, field employees, office staff, and customers to gather information, resolve discrepancies, and support project needs.
• Track labor hours and supply accurate data for input into Excel databases and cost tracking tools.
• Develop and prepare invoices based on labor, material, and equipment timesheets in accordance with project requirements.
• Provide administrative and financial support to Project Engineers and Project Managers, including timely responses to information requests.
• Prepare various cost and forecasting reports to support project financial analysis and decision-making.
• Use payroll software, electronic timekeeping systems, and cost tracking software to maintain accurate and organized project financial records.

Essential Skills

• 1–2 years of payroll processing experience, preferably in a project or construction environment.
• Experience with construction payroll and job costing processes.
• Strong proficiency with Microsoft Excel, including complex functions, linking spreadsheets, and working with large data sets.
• Proficiency with Microsoft Office applications for data entry, reporting, and communication.
• Experience with payroll software and payroll programs used for processing hours and generating pay data.
• Experience with electronic timekeeping systems such as TRACK, ECM, ATOM, or similar platforms.
• Ability to work with customer-specific databases, including systems such as Track, SAP, SAP ERP, and CCM.
• Strong data entry skills with attention to detail and accuracy in timesheets, invoices, and cost tracking records.
• Ability to prepare clear, organized cost and forecasting reports for project stakeholders.
• Effective communication skills to interact with supervision, field employees, office staff, and customers.

Additional Skills & Qualifications

• Associate’s degree in accounting or previous relatable work experience preferred.
• Strong computer background with the ability to quickly learn new payroll and cost tracking software.
• Experience with cost tracking software and reporting tools used in construction or project-based environments.
• Familiarity with timekeeping, timesheet management, and invoice entry processes.
• Strong organizational skills and the ability to manage multiple projects and deadlines.
• Comfort working closely with Project Engineers and Project Managers to support project financial needs.

Work Environment

This is a full-time, on-site role working five days per week. Depending on project demands, the workday may extend up to 12 hours, and weekends or holidays may be required for specific project reporting needs. Weekend work is project-based, typically ranging from a half day to a full day on a Saturday, and schedules are communicated in advance. The role supports construction projects within the Northern California region, and applicants must be willing to travel as required within this area. You will work in a fast-paced project environment that requires close collaboration with field and office teams, frequent use of computers, and regular interaction with electronic timekeeping systems, payroll software, Microsoft Office (especially Excel), and customer-specific systems such as Track, SAP, and CCM.

This is a Contract to Hire position based out of Richmond, CA.

The pay range for this position is $27.00 - $32.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Richmond,CA.

This position is anticipated to close on Jun 17, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.